Accounting Specialist, DIRECT HIRE, Claremont CA

Kelly Government Solutions is seeking an Accounting Specialist to support the accounting and finance department of one of our top clients. This is a direct hire full-time long-term opportunity.

Salary : The salary range for this role is $50K – $55K a year (pay is depending on experience and education)

Benefits: 401(k), 401(k) matching, flexible schedule, paid time off, health and dental plans

Position Summary

We are seeking a detail-oriented Accounting Specialist to join the team of one of our top clients. You will play a crucial role in supporting their accounting and finance department by handling day-to-day tasks such as accounts payable, accounts receivable, and expense tracking. Your strong understanding of accounting principles and ability to manage multiple tasks efficiently will be essential.

As a member of their growing company, you will have the opportunity to contribute to their success and develop your skills in a dynamic environment. You will work closely with their finance, research, and grants management teams to ensure accurate financial tracking and reporting.

This is NOT a remote position. Work location is the corporate office in Claremont, CA. This is a full-time position at the facility.

Essential Functions and Tasks

Accounts Payable and Receivable: Process vendor invoices, conduct 3-way match, ensure proper expense coding, check for approvals and generate timely vendor payments. Assist in creating receivable invoices, track and apply incoming payments and reconcile accounts.

Vendor Management: Collaborate with vendors and internal stakeholders to ensure invoices and payments are properly processed and aligned with contract agreements. Handle vendor inquiries related to payments and resolve any discrepancies.

Expense Reporting and Tracking: Monitor and record expenses for federally funded projects, ensuring proper allocation and compliance with project budgets and federal regulations.

Invoice Management: Review and verify invoices for accuracy, ensuring they align with contract terms and federal funding requirements.

Data Entry and Record Keeping: Maintain accurate and up-to-date financial records and databases, including entering transactions into accounting systems, managing vendor information, and maintaining contract-related financial documentation.

General Ledger Support: Assist with journal entries, account reconciliations, and month-end close processes to ensure the accuracy of the general ledger and financial statements.

Audit Support: Assist in preparing documentation for internal and external audits, including audits conducted by federal government agencies. Ensure that all financial records are audit-ready and compliant with federal regulations.

Reporting and Compliance: Help generate financial reports for internal stakeholders and federal agencies. Ensure that reports meet federal reporting standards and deadlines.

Cross-functional Collaboration: Work closely with the finance, research, and grants management teams to ensure proper financial tracking and reporting for government contracts and grants.

Other Administrative Tasks: Perform general office duties related to the finance department, including filing, organizing financial documents, and assisting with other projects as needed.

Required Education, Experience, and/or Qualifications

Two or more years of experience in an accounting or finance role, preferably in a biotechnology, pharmaceutical, or research-related industry.

Associate’s degree in Accounting, Finance, Business Administration, or a related field required. Bachelor’s degree preferred

Solid experience and understanding of Full Cycle Accounting

Proficiency with accounting software and enterprise resource planning (ERP) systems (e.g., QuickBooks, Netsuite, Sage, Oracle)

Strong analytical skills, accuracy and high attention to detail

Experience with month-end account reconciliations, General Ledger and journal entries

Working knowledge of spreadsheets and databases (including Excel and Google Drive)

Demonstrated ability to follow standard procedures

Good communication and interpersonal skills, with the ability to work in a team environment

Self-starter with efficient time management and organizational skills

Ability to prioritize workload and adapt to quick changes while ensuring an accurate and complete work product and meet business critical deadlines

Must be a U.S. citizen

Desired Education, Experience, and/or Qualifications

Certification in accounting (e.g., Certified Government Financial Manager (CGFM) or other relevant certifications) is a plus

Experience assisting in a financial audit

Experience with government grants and contracts, such as Small Business Innovation Research (SBIR) or Broad Area Announcements (BAA)

Experience with QuickBooks, NetSuite, Unanet, Deltek or other DCAA compliant accounting systems

If you are interested in this opportunity or know someone who would be interested and qualified, contact Bonnie Garrett by sending a Word formatted resume to bonnie.garrett@kellyservices.com

Important information: This position is recruited for by a Kelly Services Government specialty division Kelly office, not your local Kelly branch. To be considered for this position, you must submit your resumes to the recruiter designated. If you have questions about the position, you may contact the recruiter recruiting for this position directly via email.

Kelly Government Solutions (KGS) is a specialty service of Kelly Services, Inc., a leader in providing workforce solutions. KGS provides experienced staff to the federal government and its key suppliers, including prime and small business contractors. Through services such as government contract staffing, workforce management and project management, and contract compliance services, KGS is able to supply talent to both public and private sectors alike. Visit www.kellygovernmentsolutions.com

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly ® Government Solutions?

Looking to connect with premier government agencies or the top 25 federal government contractors? Kelly Government Solutions partners with these organizations to create expert talent solutions that solve the world’s most critical challenges. We offer a variety of full-time, project (SOW), seasonal, and surge support opportunities in science, engineering, technology, professional, and administrative support roles. Our experts will connect you to the opportunity that fits your schedule and interests and handle the details of transferring and processing all levels of security clearances. It’s just another way we make the job search work for you.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center.
Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.