Manager – Property Tax

Manager – Property Tax

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Manager – Property Tax

Salary

$116,912.74 – $163,677.84 Annually

Location

Ventura, CA

Job Type

Full-Time Regular

Job Number

0959AUD-24AB (EO)

Department

Auditor-Controller (recruitment by CEO-HR)

Opening Date

10/15/2024

Closing Date

Continuous

Description

Benefits

Questions

Description

What We Offer

The County of Ventura offers an attractive compensation and benefits package. Aside from our base salary range, an employee within this position will also be eligible for the following:

General Salary Increase – 3.5% effective December 22, 2024.

Educational Incentive – An educational incentive of 2.5% for completion of an associates degree, 3.5% for completion of a bachelors degree, OR 5% for completion of a graduates degree.

Bilingual Incentive – Incumbents may also be eligible for bilingual incentive depending upon operational needs and certification skills.

Annual Leave – 208 hours per year, increasing to 288 hours after 5 years of service.

Annual Leave Redemption – The ability to “cash in” or redeem up to 100 hours of Annual Leave per year accrued in the current calendar year after using 80 hours in the preceding twelve months.

Deferred Compensation – Eligible to participate in the Countys 401 (k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions. Following five (5) years of continuous County service, and an additional 2% non-elective contribution will be made to the 401(k) plan.

Health Plans – You are afforded a flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans. For Plan Year 2024, tier one for employee is $502 per pay period, tier two for employee plus one is $730 per pay period and tier three for employee plus family is $905 per pay period.

Flexible Spending Accounts – Choice of participation in the Flexible Spending Accounts which increase spending power through reimbursements of pre-tax dollars for IRS approved dependent care and health care expenses.

Pension Plan – Both the County and employees contribute to the Countys Retirement Plan and to Social Security. If eligible, reciprocity may be established with other public retirement systems, such as PERS.

Holidays – 12 paid days per year which includes a scheduled floating holiday.

THE AUDITOR CONTROLLERS OFFICE

By State Law, the Auditor-Controller is charged with the responsibilities normally associated with that of the Chief Financial Officer. The office is charged with the establishment and supervision of the accounting and financial operations of all activities under control of the Board of Supervisors. The Auditor-Controller provides the County with professional fiscal leadership to protect the interests of the citizens of Ventura County; promotes public oversight; and provides accountability. These services are performed in a customer oriented, efficient, economical, and effective manner.

THE POSITION

Under general direction of the Deputy Director Auditor-Controller, the Manager – Property Tax plans, organizes and directs the fiscal activities and accounting services in support of the Property Tax Section of the Financial Planning and Property Tax Division in the Auditor-Controllers Office. The section is responsible for Property Tax administration including the annual calculation of tax rates, tax computation and distribution of property taxes to all taxing jurisdictions.

IDEAL CANDIDATE

The ideal candidate will have a bachelors degree in Accounting, Business, Economics, Finance, or a related field; extensive professional accounting experience including preparing financial reports and/or statements exhibiting a thorough knowledge of Generally Accepted Accounting Principles (GAAP); experience with property tax or other complex calculations; strong analytical skills; effective oral and written communication skills; intermediate to advanced system skills; experience with system implementation or upgrades including developing desk procedures; experience with accounting, auditing, and budgeting practices, procedures and standards including a demonstrated knowledge of Governmental Accounting Standards Board (GASB) or Financial Accounting Standards Board (FASB); and experience supervising staff in a public-sector environment.

PAYROLL TITLE: Manager, Accounting – Auditor Controller

Manager, Accounting – Auditor Controller is a management classification and is not eligible for overtime compensation.

TENTATIVE SCHEDULE

OPENING DATE: Tuesday, October 15, 2024

CLOSING DATE: Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs.

REVIEW OF APPLICATIONS: Applications will be reviewed weekly beginning the week of October 21, 2024

Examples Of Duties

Duties may include but are not limited to the following:

Serves as Team Lead to document, test, convey, train, and roll out Orbit system updates to users in the areas of property tax computation, distribution and adjustments.

Directly and through subordinate staff, selects, trains, and supervises a team of professional and technical accounting staff; organizes and assigns appropriate workload levels; assigns and reviews work, establishes performance standards and evaluates work; provides or coordinates staff training; conducts performance evaluations; implements discipline procedures; ensures the provision of a high performing finance operation to serve the needs of the department and the County.

Directs, reviews, supervises, and coordinates the annual calculation of tax rates and subsequent tax computation for all taxing jurisdictions, distribution of property tax collections, and the receipt & processing of corrections issued by the various tax authorities.

Oversight of central review and approval of Countywide property tax levies, distributions, reporting, adjustments, and related items to ensure fiscal accuracy and transparency in the Orbit and financial systems.

Plans, organizes, manages and directs the fiscal activities and operations within the Property Tax Section of the Financial Planning and Property Tax Division of the Office of the Auditor-Controller; the area of the responsibility may include, but is not limited to, Property Tax; manages and participates in the development and implementation of division long and short-term strategic plans, goals, objectives, policies and procedures.

Provides technical advice to departments to ensure compliance with Property Tax Code, Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) statements, Government Code, legislation, local ordinances, Board actions, County policy, rules, and regulations and to ensure accurate financial data in the Countys financial system.

Analyzes new legislation, changes in accounting principles/standards and changes in regulations to determine impact on divisions and Countys operations, financial statements, and reporting requirements; advises management and executives accordingly, and devises strategies for coping and complying with changes.

Serves as liaison to local, state, and federal agencies, and to other County departments and external organizations on operational issues and policies.

Develops and implements financial policies and procedures and ensures that activities are conducted in accordance with laws, ordinances, rules, and regulations; recommends and administers policies and procedures.

Performs other related duties as required.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, and EXPERIENCE:

Extensive education and experience which has led to the acquisition of the required knowledge, skills, and abilities.

An example of qualifying experience and education includes:

Possession of a Bachelors degree in Accounting, Business, Economics, Finance, or other related field with at least eighteen (18) semester units of college-level accounting coursework, including one (1) semester of Managerial Accounting and one (1) additional upper division business related course,

PLUS

Five (5) years of progressively responsible professional accounting or auditing experience of which four (4) years must be at a supervisory or management level with responsibilities for fiscal operations or project management;

OR

Two (2) years as a Manager, Accounting II for the County of Ventura.

Education and Experience Substitution:

A Masters degree in Business Administration (MBA) degree or, Certified Public Accountant (CPA) license certification may be substituted for one year of professional accounting/auditing experience for a maximum substitution limit of one (1) year experience of progressively responsible professional accounting or auditing experience.

NECESSARY SPECIAL REQUIREMENTS

Must possess and maintain a valid California driver license

Two (2) courses of upper-division Intermediate Accounting coursework

Experience with:

Preparing financial and statutory reports and/or statements and the related notes and support.

Performing research related to new legislation and changes in accounting principles/standards to determine impacts on operations, financial statements, and reporting requirements.

Performing review and approval of documents in an ERP or other complex accounting system.

Direct involvement in the implementation or upgrade of an ERP or other complex accounting system.

Developing new and/or revised policies and procedures to adapt to internal and external policy changes or legal mandates;

Project management.

Verification of the required college degree and college-level coursework is required. Transcripts or grade reports from an institute of higher learning recognized by the Council for Higher Education Accreditation which reflect the date your degree was conferred and passing grades in the required subject areas must be submitted to County Human Resources within three (3) business days of the closing date of this recruitment. If they are not submitted, your application will be screened out and you will not be allowed to continue in the process. Unofficial transcripts are acceptable.

PLEASE NOTE THE FOLLOWING: Applicants who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service.

You must submit this documentation with your application as an attachment or a scanned copy emailed to Esmeralda.Oseguera@ventura.org. A hard copy will be accepted but is not recommended. If you submit a hard copy with a paper application, be sure its a copy. Whatever you submit will not be returned to you. To attach a scanned copy to an online application, use the Add Attachment(s) link in the Attachments section at the bottom of the page where you can edit the various sections of your application.

If the name on this documentation is different from the name on your application, include documents that show the name change.

DESIRED

Experience with:

Property Tax preparation, calculation, distribution, correction, and reporting.

Governmental accounting and auditing practices, procedures and standards including a demonstrated knowledge of GASB.

Supervision of staff in a public-sector environment.

An active Certified Public Accountant license.

KNOWLEDGE, SKILLS, and ABILITIES

Thorough and comprehensive knowledge of:

Operations, services and activities of an Auditor-Controllers Office including, but not limited to Property Tax, including oversight to ensure fiscal accuracy and transparency of accurate financial data in the property tax system;

Property Tax processes and procedures;

Generally Accepted Accounting Principles (GAAP) practices and standards;

Local, state and federal rules and regulations that apply to accounting practices, procedures and standards, including County procedures;

Principles and practices of leadership, motivation, team building and conflict resolution;

Principles and practices of supervision, training and performance evaluation in a public sector environment;

Principles and practices of organization, administration and personnel management;

Principles and practices of project management;

Local, state and federal rules and regulations governing fiscal operations including government accounting and auditing practices, procedures and standards and Governmental County Budget Act compliance;

Policy and procedure development techniques.

Skilled in:

Management and leadership;

Planning, directing, controlling and managing fiscal operations, staff and services;

Relationship building;

Interpreting and applying provision of codes, regulations, statutes and ordinances relevant to assigned operations, such as State Government Code, GAAP, GASB, FASB, and County Budget Act;

Developing and implementing fiscal monitoring and control mechanisms;

Developing and conducting effective presentations to County management, executives, Board of Supervisors and the general public;

Use of computers and related technology including software applications specific to the work performed, including Orbit, VCFMS and other applications specific to the County of Ventura;

Preparing and reviewing financial reports including notes and disclosures;

Performing research and drawing logical conclusions;

Testing and training of upgraded or new software;

Devising new or revised policies and procedures to adapt to internal and external policy changes or legal mandates.

Ability to:

Plan, organize, lead and manage the work of supervisory, professional, technical and clerical fiscal staff;

Model leadership behavior;

Gain cooperation through dialog and influence;

Analyze and evaluate administrative and abstract accounting concepts and procedures to determine impact on financial statement reporting requirements and operations, to ensure accurate financial data is entered into the financial system;

Ensure Board Letters present accurate and transparent information, and to ensure compliance with the County Budget Act;

Develop and implement new or revised policies and procedures to adapt to internal and external policy changes or legal mandates;

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations;

Manage the production of various critical, enterprise-wide, comprehensive reports;

Exercise sound judgment in sensitive situations;

Communicate effectively, both orally and in writing; and

Establish and maintain effective working relationships with those contacted in the course of work.

Recruitment Process

FINAL FILING DATE: Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs.

To apply on-line, please refer to our web site at www.ventura.org/jobs. A paper application can be obtained by calling (805) 654-5129. Our address is County of Ventura Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

NOTE: If presently permanently employed in another “merit” or “civil service” public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a “merit” or “civil service” style examination, then appointment by “Lateral Transfer” may be possible. If interested, please click here (http://vcportal.ventura.org/CEO/HR/docs/LateralTransfer.pdf) for additional information.

Note to Applicants: Sufficient information must be provided under the Education/Work Experience portion of the application and supplemental questionnaire to thoroughly and accurately demonstrate your qualifications to determine eligibility. A resume may be attached to supplement your responses in the above referenced sections; however, it may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE – Qualifying

All applicants are required to complete and submit the questionnaire for this examination at the time of filing. This supplemental questionnaire may be used throughout the examination process to assist in determining each applicants qualifications for the position. Failure to complete and submit the questionnaire may result in the application being removed from further consideration.

APPLICATION EVALUATION – Qualifying

All applications will be reviewed to determine whether the stated requirements are met. Applicants meeting the stated requirements will be invited to continue to the next step in the examination process.

TRAINING & EXPERIENCE EVALUATION

A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

NOTE: The selection process will likely consist of an Oral Exam, which may be preceded by or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence. Responses such as “See Resume” or “Refer to Resume” are not acceptable and may disqualify an applicant from further evaluation.

ORAL EXAMINATION – 100%: A job-related oral examination may be conducted to evaluate and compare participating applicants knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

If there are three (3) or fewer qualified applicants, an oral examination may not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.

ELIGIBLE LIST

Applicants successfully completing the examination process may be placed on an eligible list for a period of one (1) year.

The eligible list established from this recruitment may be used to fill current and future Regular, (including Temporary and Fixed-term), Intermittent, and Extra Help for this and similar vacancies within the Auditor-Controllers Office. There is currently one (1) Regular, Full-Time vacancy in the Auditor Controllers Office.

BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information, and driving record may be required for this position.

EQUAL EMPLOYMENT OPPORTUNITY

The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

For further information about this recruitment, please contact Esmeralda Oseguera by e-mail at Esmeralda.Oseguera@ventura.org or by telephone at (805) 477-7268.

YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

MANAGEMENT

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

Benefits website (https://hr.ventura.org/benefits) or you may call (805) 654-2570.

Retirement FAQs (https://vcportal.ventura.org/CEO/benefits/docs/RETIREMENT%20-%20FAQs.pdf)

Memorandum of Agreement

Union Codes: MB3, MB4, MS, MT, MCC, MU

01

You are required to submit transcripts or grade records to verify the successful completion of the required course work if used to qualify for this recruitment.

You must show that you possess a Bachelors degree and have completed a minimum of 18 semester units of college-level accounting course work, including 2 semester courses of upper-division Intermediate Accounting, 1 of Managerial Accounting and 1 additional upper division business related course.

Please choose the statement below which best describes your situation related to transcripts or grade records.

A copy of my transcripts or grade records is attached to my on-line application.

I will email a PDF copy of my transcripts to the analyst conducting this recruitment at Esmeralda.Oseguera@ventura.org

I do not have and/or cannot submit a copy of my transcripts or grade records within 3 business days of the closing date. I understand this means I will not be considered further in the examination process.

I am qualifying on experience as a Manager, Accounting II with the County of Ventura and do not need to submit transcripts.

02

Of the options listed below, please check the box that reflects your supervisory or management level experience with responsibilities for unit operations, or project management while working as a professional level accountant or auditor.

0 to less than 2 years of supervisory/management experience

2 to less than 4 years of supervisory/management experience

4 to less than 6 years of supervisory/management experience

6 or more years of supervisory/management experience

03

Describe your work experience supervising and/or managing with responsibilities for fiscal operations or project management. Include in your answer all the following items:

A)The name(s) of the employer(s) where you obtained the experience

B)The number of subordinates supervised

C)Job titles or classifications of subordinates

D)The number of years of supervisory experience

Employer(s) where you obtained the experience must be included in the previous work experience section to be considered qualifying.

If you do not have this experience, type “No experience.”

04

Describe your work experience related to professional accounting or auditing. Include in your answer all the following items:

A)The name(s) of the employer(s) where you obtained the experience

B)Your role(s)

C)The specific accounting function(s) involved

D)Dollar amount(s) involved

Employer(s) where you obtained the experience must be included in the previous work experience section to be considered qualifying.

If you do not have this experience, type “No experience.”

05

Describe your experience researching and analyzing new legislation and/or changes in accounting principles/standards to determine impacts on operations, financial statements, and reporting requirements. Include in your answers all the following items:

A)Your role

B)How the information was applied

Employer(s) where you obtained the experience must be included in the previous work experience section to be considered qualifying.

If you do not have this experience in this area, type “No experience.”

06

Describe your experience in implementing or upgrading major software or ERP systems. Include in your answers all the following items:

A) Your role

B) The size of the company

C) The details of the project including the specific software involved

Employer(s) where you obtained the experience must be included in the previous work experience section to be considered qualifying.

If you do not have this experience in this area, type “No experience.”

07

Describe your experience in property or other tax-related fields. Include in your answers all the following items:

A) Your role

B)The size of the company

C) The details of the project including the specific taxes involved

Employer(s) where you obtained the experience must be included in the previous work experience section to be considered qualifying.

If you do not have this experience in this area, type “No experience.”

08

Describe your experience preparing financial and statutory reports and/or statements and the related notes and support documents. Include in your answers all the following items:

A) The name(s) of the employer where you obtained the experience

B) Your role(s)

C) The specific functions involved

Employer(s) where you obtained the experience must be included in the previous work experience section to be qualifying.

If you do not have this experience, type “No experience.”

09

Describe your experience developing new and/or revised policies and procedures to adapt to internal and external policy changes or legal mandates. Include in your answer all the following items:

A) The name(s) of the employer(s) where you obtained the experience

B) Your role

C)The specific function(s) involved

Employer(s) where you obtained the experience must be included in the previous work experience section to be considered qualifying.

If you do not have this experience, type “No experience.”

Required Question

Agency

Ventura County

Address

800 S. Victoria Avenue LOC. #1970 Ventura, California, 93009

Phone

(805) 654-5129

Website

http://hr.ventura.org

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