Administrative Specialist III

Job Summary:

Provides administrative support to department manager or staff. Performs a variety of routine administrative duties that have set procedures or precedents; some assignments may be complex. Requires instructions to perform special assignments.

Essential Responsibilities:

Maintains manager/executives and department calendars. Arranges meetings, conferences and travel itineraries. Orchestrates and organizes project meetings, schedules and materials such as agendas, timeliness, reports and presentations. Screens telephone calls/visitors, refers to appropriate staff member. Determines which requests should be referred to others. May provide information to top level management, Board Members. etc. Responds to internal and external requests for information relating to established departmental policies and procedures. Interprets policies and procedures in response to inquiries.

Reviews/screens manager/executives mail, researches issues and provides recommendations.

Performs data input and maintains established databases.

May collect and research information or data needed by manager or staff. Maintains confidential department files and records.

May provide training/direction to other non-exempt personnel.

Performs other related duties as assigned by management.

Basic Qualifications:

Experience

Minimum four (4) years experience performing administrative support functions for department managers.

Education

High School Diploma or General Education Development (GED) required.

License, Certification, Registration

N/A

Additional Requirements:

Strong proficiency w/ MS Office applications (Word, Excel and PowerPoint).

Strong proficiency in MS Outlook.

Well organized and detail oriented.

Strong customer service skills.

Ability to merge documents and summarize information.

Ability to follow written and verbal instructions.

Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

N/A

COMPANY: KAISER

TITLE: Administrative Specialist III

LOCATION: San Francisco, California

REQNUMBER: 1306708

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.