Project Facilitator

Description

OVERVIEW:

The Project Facilitator reports to the Divisional Property & Contracts Director and is the first point of contact for all property projects and contracting requirements. The Project Facilitator coordinates all facets of work required to move a project or contract from inception to completion ensuring that all timelines and objectives are realized.

DUTIES AND RESPONSIBILITIES:

Review and process property and non-property related projects and contracts for assigned Corps

Provide a comprehensive instruction package to field officers

Assist field officers in the initiation phase of capital projects to determine the scope of work

Build the initial file structures to house all materials related to each project

Enter the project into the GS project tracking system

Guide field units in the areas of contract submission and compliance

Receive and review all invoices related to open projects

Act as a resource to field officers providing insight and recommendations for their projects

Discuss each project plan with field officers

Review Contract Information Sheets

Ensure compliance of all contracts with The Salvation Army policies and procedures

Assist in negotiating and resolving all contract issues

Receive, review, and compile all checklist documents pertaining to each project

Ensure that all project packages are complete, in sequential order, and ready for CFC review

Work with THQ Legal to ensure the division meets standards in contract compliance

Notify appropriate field and THQ personnel of the status of each project

Other related duties as required

EDUCATION AND EXPERIENCE:

High school diploma or equivalent (required)

Experience with Microsoft Office programs (required)

Bachelor of Science in Business Administration or equivalent (preferred)

Experience in project management (preferred)

SKILLS AND ABILITIES:

Ability to work independently and with a minimum of supervision

Ability to maintain confidentiality

Team player

Great communication skills

EQUIPMENT USED:

Modern Office Equipment and Relevant Software

PHYSICAL REQUIREMENTS:

Ability to lift up to 25 lbs. (usually file boxes)

ADA Statement:

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.

Acknowledgment of Religious Purposes of The Salvation Army:

Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.

At-Will:

Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.

Qualifications

Education

Required

High School or Equivalent or better

Preferred

Bachelors or better in Business Administration

Experience

Required

Experience with Microsoft Office programs

Preferred

Experience in project management

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)