Office Manager/Administrative Assistant

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.

Eurofins is the global leader in food, environment, pharmaceutical and cosmetic product testing and in agroscience Contract Research Organisation services. Eurofins is one of the market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and in the support of clinical studies, as well as having an emerging global presence in Contract Development and Manufacturing Organisations. The Group also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over just 30 years, Eurofins has grown from one laboratory in Nantes, France to 55,000 staff across a decentralised and entrepreneurial network of 900 laboratories in over 50 countries. Eurofins offers a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.

In 2020, Eurofins generated total revenues of EUR € 5.4 billion, and has been among the best performing stocks in Europe over the past 20 years.

Become your most extraordinary self!  Our team is intensely proud to be a major provider of services and products to the drug discovery research industry.  Join Eurofins Panlabs, part of the Eurofins Discovery ™ group of companies serving  serving global clients in the Pharma and Biotech industries.  Work alongside industry experts and collaborate with team members to directly and positively impact human health worldwide!

We have a philosophy to support work life balance, career progression opportunities and offer many benefits such as formal mentoring programs, tuition reimbursement, extensive career training programs, competitive health benefits, paid time off and 10 annual paid holidays.

Greet visitors, vendors and suppliers as needed. 

Stock office with office supplies, snacks and beverages and work to ensure a pleasant working environment for all employees.

Business event planning and coordinating activities related to a migration to a new building. 

Maintains employee security badges

Leads the onsite activities team with a focus on diversity equity and inclusion initiatives and being a culture champion.

Oversees business card ordering.

Primary point of contact for on-site meetings including coordinating meeting location and catering.

Responsible for supporting office administrative tasks such as expense reports for department heads and office supply purchasing and any other tasks on an as needed basis.

Purchasing and Accounting Support: request PO’s in Coupa purchasing software platform.

Demonstrates and promotes the company vision

Regular attendance and punctuality

Conducts all activities in a safe and efficient manner.

Performs other duties as assigned

Provides cross-functional support to other departments, as required

Adheres to site environmental health and safety (EHS) requirements

Basic Minimum Qualifications: 

2-5 years of office administration experience handling administrative, accounting and office management related tasks.

Authorization to work in the US for any employer, indefinitely, without sponsorship

For all Eurofins Discovery Services Businesses in US; Successful applicants will be required to confirm positive COVID-19 vaccination status or demonstrate eligibility for medical or religious exemptions prior to commencing employment

The Ideal Candidate would possess:

Strong organizational skills and ability to shift priorities

Desire to and experience with business event planning

Excellent written and verbal communication skills

Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

Must be able to work independently with minimal supervision.

Committed to a culture of diversity and equality

Associates or Bachelor’s Degree in Business Administration or related Field

This position is ideal for someone who is seeking a consistent position that focuses on building relationships within the business and creating an inviting and welcoming work culture. The role has a history of people who have stuck with the work for a decade at a time. Are you looking for a comfortable place to land?

This role pays in the range of $29-$34 per hour.

The Schedule is M-F.

Candidates within a commutable distance to Fremont, CA are encouraged to apply.

Excellent full time benefits including comprehensive medical coverage, dental, and vision options

Life and disability insurance

401(k) with company match

Paid vacation and holidays