Executive Assistant, Customs, ACT

Description

Amazon Customs & Trade (ACT) provides simplified customs brokerage and trade compliance services for Amazon Sellers, External customers, and Internal business lines.

The ACT team is seeking an exceptionally bright, multitasking, and self-motivated individual to support the Directors leading the Ops and Product & Program functions. This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside the company is important, as is a good sense of humor. The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action with strong ambiguity and show grace under pressure.

Key job responsibilities

Responsibilities for this position include the ability to contribute to a global administrative support team, to think and plan ahead, delegate responsibilities appropriately, and manage time effectively. This position may provide back-up to the lead EA to the VP of the organization on occasion.

A day in the life

– Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars

– Management of complex calendar and scheduling requirements

– Tracking and helping drive completion of key deliverables and following up on outstanding items

– Act as a liaison for direct reports

– Drive key team activities such as staff meeting agendas, off-sites, and all-org meetings

– Space planning

– Travel coordination and expense reimbursement

– Management of special projects as needed

– Have fun at work and help others do the same

Basic Qualifications

– 2 years of senior level leadership support, or 1 years of Amazon experience

– High school or equivalent diploma

– Experience with Microsoft Office products and applications

– Experience with executive level calendar management

– Experience managing multiple calendars

Preferred Qualifications

– Experience in a fast-paced, high-tech company

– Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines

– Experience designing processes to maximize efficiency

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.