Executive Administrative Assistant

About Lumen

Lumen connects the world. We are igniting business growth by connecting people, data and applications – quickly, securely, and effortlessly. Together, we are building a culture and company from the people up – committed to teamwork, trust and transparency. People power progress.

Lumen’s commitment to workplace inclusion and employee support shines bright. We’ve made the Newsweek 2024 Greatest Workplaces for Diversity list and achieved a perfect score of 100 on the Human Rights Campaign Corporate Equality Index (CEI) for the fifth consecutive year. Plus, we’re the top employer in the communications and telecom industry, ranking 12th overall across all industries in The American Opportunity Index.

We’re looking for top-tier talent and offer the flexibility you need to thrive and deliver lasting impact. Join us as we digitally connect the world and shape the future.

The Role

The Executive Administrative Assistant provides comprehensive executive support and serves as the point of contact for internal and external stakeholders on all matters pertaining to the C-suite executive office.

Location

We are seeking candidates who are located within the greater Seattle area

This position will be a hybrid role requiring 1-2 days in office per week

The Main Responsibilities

Acting on own initiative, this position will perform administrative support for a senior executive in a fast-paced, demanding, C-suite executive office.

Prepare agenda, presentations, and correspondence for leadership meetings.

Accurately and professionally handles multiple simultaneous high priority issues.

Organizes and maintains calendars – arranging, coordinating and prioritizing scheduling and logistics.

Drives priorities and critical items through task lists and manages short-term and long-term schedules.

Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work.

Tasks and assignment require working with a high degree of confidential information and using good judgment in decision-making.

Accurately and efficiently conducts normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc.

Responsible for complex and detailed travel arrangements (including international travel) for executive and other team members including but not limited to hotel accommodations, airline reservations, ground transportation, on-site and off-site meeting venues, and any other travel needs.

Handles high volume of customer calls and emails, ensures action and follow-up for customer needs.

May draft, proof and prepare correspondence on behalf of executive.

Professional daily contact with C-suite executives and administrative staff.

What We Look For in a Candidate

Minimum 5 years administrative experience in a senior executive level support role

Proven ability to succeed in a demanding, fast-paced environment

Proficient in Microsoft office products – Outlook, Word, Excel, PowerPoint

Resourceful and able to maintain composure in high pressure situations

Maintain complete confidentiality, a strong sense of urgency; be proactive & self-directed, with a positive, approachable demeanor

Excellent organizational skills with focus on accuracy and attention to detail

Good judgment, tact and initiative to make effective independent decisions when necessary

Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.

Ability to multi-task and prioritize a diversified workload, meeting established deadlines with minimal supervision

Associates degree or equivalent in education and experience, Bachelor’s degree preferred

Legal Statements

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Compensation

The starting salary for this role differs based on the employees primary work location. Employees typically do not start at the top of the range, though compensation depends on each individuals qualifications.

Location Based Pay Ranges

$69,713 – $116,188 in these states: WA

As with the pay range variety thats based on the region of a country, specific offers are determined by various factors such as experience, education, skills, certifications and other business needs.

Requisition #: 335492

Background Screening

If you are selected for a position, there will be a background screen, which may include checks for criminal records and/or motor vehicle reports and/or drug screening, depending on the position requirements. For more information on these checks, please refer to the Post Offer section of our FAQ page (https://jobs.lumen.com/global/en/faq) . Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Equal Employment Opportunities

We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

Disclaimer

The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.

Salary Range

Salary Min :

69713

Salary Max :

116188

This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.

This position is eligible for either short-term incentives or sales compensation. Director and VP positions also are eligible for long-term incentive. To learn more about our bonus structure, you can view additional information here. (https://jobs.lumen.com/global/en/compensation-information) Were able to answer any additional questions you may have as you move through the selection process.

As part of our comprehensive benefits package, Lumen offers a broad range of Health, Life, Voluntary Lifestyle and other benefits and perks that enhance your physical, mental, emotional and financial wellbeing. You can learn more by clicking here. (https://centurylinkbenefits.com)

Please be advised that Lumen does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Lumen, they are not for employment with us, but may relate to another company with a similar name.

Note: For union-represented postings, wage rates and ranges are governed by applicable collective bargaining agreement provisions.

Application Deadline

10/18/2024