Program Coordinator

Rutgers The State University

Position Details

Position Information

Recruitment/Posting Title Program Coordinator
Job Category Staff & Executive – Administrative & Support
Department RWJ-Research Office
Overview
New Jerseys academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating universitywide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newarks University Hospital in Newark, and other affiliates.Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Program Coordinator for the Office of Research at the Robert Wood Johnson Medical School.Under direction, plans, organizes, coordinates and guides day-to-day activities related to the operations of the RWJMS Office of Research. The primary purpose of the position is to provide support for a broad range of assigned projects, programs, initiatives, committees and task forces. Takes the lead on short- and long- term projects and serves as the primary liaison for all research administration of the Office of Research. Cultivate and maintain relationships with contacts both within and external to Rutgers. In conjunction with the Senior Associate Dean for Research, is responsible for the development and implementation of appropriate business management, planning and strategies to improve existing programs, and assist with development of new programs and initiatives.Among the key duties of this position are the following:
  • Coordinates various research activities, programs, committees and task forces for faculty and students. This also includes the Summer Research Program for medical students (Fellowship Option, Training Option and Clinician Research Experiential Summer Training [CREST]), the Distinction in Research Program and the Students Interested in Research (SIR) group. Coordinates meetings and program activities, including application, review and award processes. Handles payments of students fellowship stipends, mentee-mentor match, lectures, symposia and other events, data management and reporting. Assists with preparation of grant proposals and funding opportunities to support research programs.
  • Provides internal administration and consultative services to professional staff, program directors and faculty, with respect to planning, developing and carrying out proposals and objectives. Assists with strategic planning, development and implementation of new programs and activities. In conjunction with the Senior Associate Dean for Research (SADR), plans, develops and implements appropriate business management, planning and strategies to improve existing programs and processes, and for development and implementation of new programs, initiatives and systems, including those emanating from the research and education strategic roadmap and strategic plan. Establishes and implements short- and long- range organizational goals, objectives and operating procedures; monitors and evaluates program effectiveness; effects changes required for operational improvement.
  • Provides executive level confidential administrative support to the SADR. Responsible for the development of a broad range of internal and external activities and initiatives. Functions as the principal liaison between the SADR and the faculty, staff, students, divisions of the Medical School and other administrative units of the University.
  • Maintains calendar for the SADR; coordinates events and projects, correspondence, communications and announcements. Organizes and expedites workflow to comply with deadlines and priorities. Coordinates Research Office faculty and staff evaluation process; provides administrative assistance to the ADR as needed.
  • Coordinates schedules with research and program teams to ensure efficient performance of the Office of Research. Supports the SADR in their administrative responsibilities including scheduling, travel arrangements, expense reimbursements, requisitions, professional correspondence, hiring, evaluations, resignations, and grant activities, when applicable.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
This position requires a fully on-site work arrangement.
FLSA Exempt
Grade 23S
Position Salary
Annual Minimum Salary 64244.00
Annual Mid Range Salary 76976.00
Annual Maximum Salary 91311.00
Standard Hours 37.50
Union Description HPAE 5094
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff – 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelors Degree in Business Management, Business Administration, Social Science or a related field from an accredited college or university plus three (3) years of professional administrative experience in an academic and/or healthcare institution.
  • Equivalent experience, education and/or training may be substituted for the degree requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Excellent interpersonal and communication skills.
  • Proficiency in Microsoft Excel and Office suite products, as well as web/database management.
  • Ability to embrace changes and new ideas.
  • Must be able to manage multiple projects simultaneously.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
  • Physical Demands: Ability to work in an office environment with moderate noise; ability to lift up to 25 pounds.
  • Work Environment: Office environment.
Special Conditions
Posting Details

Posting Number 24ST2444
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Piscataway (RBHS)
City Piscataway
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidates offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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  • Date Posted: November 16, 2024
  • Location: Piscataway, NJ