Division Coordinator (Senior Management Analyst)

Location: Valhalla, NY Category: Administrative Positions Posted On: Tue Oct 15 2024 Job Description:

Under the general supervision of the Assistant Vice President/Comptroller within Administrative Services, an incumbent of this class is responsible for coordinating and managing special projects, monitoring activities within fiscal operations and supporting fiscal operations managers of Westchester Community College. This position entails conducting fiscal and budgetary analyses related to overall fiscal operations, developing procedures to ensure effective processes and cost controls, and facilitating operations to meet mandated reporting requirements. The position includes applying and ensuring compliance with relevant federal, state, and local laws, rules, and regulations in providing recommendations.

The incumbent:

Conducts fiscal and budgetary analyses related to the overall fiscal operations. Providing services for all on/off campus and support activities inclusive of operating, grants and capital funding, budgeting, forecasting, Accounts Payable, accounting, finance, and auditing;

Conducts organizational analyses performed within the Business Office function of operational financial functions of departmental operating and administrative procedures to assess issues in meeting departmental goals and objectives in areas including cost control and containment, or other desired management objectives;

Can participate and collaborate in determining the nature of information and data required to perform a variety of fiscal organizational analyses, and performs in-depth research on trends in the area under review; compiles data, and performs fiscal and statistical analyses of programs for studies and reports;

Supervises and/or participates in the review of accounting procedures, processes and controls to provide recommendations regarding accounting and budgetary mechanisms in place for the recording, analysis and reporting of data;

Ensures the maintenance of budgetary and financial control procedures to ensure consistency in departmental operations; provides recommendations to improve and/or modify same as needed; implements modifications as needed;

Performs departmental fiscal auditing functions to ensure efficient and effective processes and procedures;

Monitors and reviews changes in reporting requirements as they impact departmental operations and participates in identifying automated information systems modifications required for compliance;

Along with managers in fiscal operations, coordinates with professionals in the Department of Information Technology in developing and implementing automated information systems to improve the effectiveness and efficiency of programs and departmental operations;

Monitors revenue, receivables, and expenditures within areas of assignment to ensure compliance and cost-effective utilization of resources;

Directs the writing of procedures and the development of new or revised forms and other reporting mechanisms to meet organizational objectives;

Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, email and database software in performing work assignments;

May perform other incidental tasks, as needed.

Thorough knowledge of effective organization and management principles and practices; good knowledge of the principles and practices of accounting and budget preparation and analysis; ability to identify, recognize and develop solutions to management and organizational problems; ability to support recommendations both verbally and in writing to supervisory and affected program staff; good knowledge of the departments organization, policies, procedures and objectives; good knowledge of the departments automated and manual procedures and the application of the systems approach to improving information requirements; ability to define needs to Information Technology professionals; ability to gather and analyze data and draw conclusions; ability to supervise the work of others; ability to prepare detailed written reports and procedures; ability to comprehend and carry out written and oral instructions; ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software.

Job Requirements:

REQUIRED QUALIFICATIONS: This is a position that requires the final candidate to take and pass an exam. The successful candidate must possess a Bachelors Degree in Accounting, Economics, Finance, Business Administration, Public Administration or related field, and four years of experience where the primary function of the position was in either budgeting, cost, financial or statistical analysis, auditing, or organization planning in an automated systems environment. Satisfactory completion of 30 credits toward a Masters Degree in one of the fields listed above may be substituted on a year for year basis for the required experience.

All candidates must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and evidence of equity-minded practice in all college policies, practices, and personnel.

Additional Information:

POSITION EFFECTIVE: The position will remain open until filled.

WORK SCHEDULE: The work schedule is Monday – Friday, 9:00am – 5:00pm.

SALARY & BENEFITS: The starting salary is $83,556. Additional compensation with seniority steps maximize at a salary of $128,855. Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan.