Accounts Payable Administrator – ULCS

Job Title: Accounts Payable Administrator

This position maintains and supports all office functions ensuring facility paper flow and documentation are complete and accurate. This position assists the Regional Office Manager or Regional Human Resources Liaison with day-to-day operations and special projects. The Administrative Support Assistant interfaces with all ULCS staff and associates, corporate associates, Region employees, Clients, and outside vendors.

Make a difference. Join us.

In states from DE to TX, ULCS needs people with a variety of skills and capabilities to help us build smarter more resilient energy grids and futures for our customers and communities. It’s important work that communities increasingly depend on for their quality of life and we are making a difference for the customers and communities and growing as more customers discover the ULCS difference. It’s rewarding work and a career that can support you on your life’s journey. If you’d like to make a difference too, then own your career.

Pay:

Competitive/Hourly

Schedule : Monday to Thursday -6:00am to 4:00pm (subject to work some Fridays)

Essential Functions & Responsibilities:

Create weekly Time-Material and Unit invoices for our client utilizing multiple templates in excel and other formats. Invoices will be for labor, equipment, materials, and units.

All billing information will be data entered into various software platforms.

Reconciling client payments and open Accounts Receivable Reports.

All other duties as assigned by management. Smartsheet, QuickBooks and Oracle.

Maintaining records in physical or electronic files.

Assist management with weekly production reports (i.e. Supervisor Reports).

Perform secretarial duties for region management team; including but not limited to typing documents, data entry, photocopying, mailing, scanning, and faxing.

Maintain office supply inventory and orders monthly basis.

Answer, direct and make phone calls for the region.

Receives sorts and distributes incoming Mail, Email, FedEx and Fax.

Provides support and assistance to help the facility and personnel function as a team environment.

Complete all other duties assigned by management.

Scan and file paid invoices (expenses report).

Minimum Qualifications:

Must be 18 years-of-age or older.

Must have excellent Microsoft office, Outlook skills, and QuickBooks experience.

Must have solid analytical and problem-solving skills.

Excellent verbal and written communication skills.

Able to pay close attention to details and identify/correct mistakes.

Commitment to teamwork through relationship building, reliability and collaboration.

Capable of performing repetitive tasks. Organizes meetings, appointments, and travel arrangements. Sending reminders on a needed basis.

Project administration – ensures deadlines and requirements are met.

Education & Experience

High School, (GED), or some college.

A minimum of two (2) years’ relevant experience in billing and accounting administration.

2 years of high-volume AP experience preferred.

License & Certifications:

Driver License Required.

Pre-Screen

Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.

Physical Requirements:

RARE (less than 10%): Kneeling, Crawling, Climbing Ladders, Stooping, Squatting, body-twisting, Climbing On/Off Truck, Climbing Poles, Gripping.

OCCASIONAL (up to 33%): Pushing, Sense of Touch, Carrying, Pulling, Manual Dexterity, Lifting, Lifting up to 50 lbs.

FREQUENT (up to 66%): Standing, Reaching, range-of-motion, Walking, Sitting, climbing stairs.

CONTINUOUS (up to 100%): Seeing, Lifting over 10 lbs. to 50 lbs., Sense of Touch, Climbing, Hearing/Speech Range, Lifting up to 10 lbs., Speaking Clearly, Seeing Distant, Reading, Depth Perception, Color Vision, Balancing.

Safety

Due to the inherently dangerous nature of the industry and requirements to work with or around hazardous equipment, employees must have sufficient eyesight to judge distance/coordination of equipment and tools, be able to maintain attention and concentration for extended periods, be able to withstand exposure to all kinds of weather while completing work assignments, be able to wear personal protective equipment as necessary, be able to enter and exit a vehicle numerous times a day, have the endurance necessary to traverse various terrain, be capable of performing job duties throughout a standard 8- or 10-hour day, be able to communicate with others, read, write, and comprehend written/verbal job instructions and information, and communicate and handle conflict professionally.

Able to identify job site hazards.

Exhibits and carries out cognitive problem-solving skills.

Able to read, comprehend, and visualize job build and all prints.

Works near/around energized, hazardous parts and equipment.

Exposed to traffic.

Works around excessive noise from machines (bore drill, backhoe, trencher, mini excavator, bucket trucks, digger derricks, concrete saw, jackhammers).

May be exposed to hot and cold environments, poisonous plants or reptiles, and stinging insects.

About Us:

Utility Lines Construction Services (ULCS) delivers electric and gas utility construction and maintenance services for investor-owned utilities, cooperatives, municipalities, large industrial manufacturers, government, general contractors, developers and EPC firms. Formed in 2000 from small beginnings, ULCS now boasts more than 2,300 non-union employees in 15 states safely performing utility transmission and distribution infrastructure work throughout the Mid-Atlantic, the Delmarva Peninsula, the Southeast and the South regions of the United States.