Office Coordinator

About the Company:

Interim HealthCare of Greater Orlando offers home health, private duty, and health care staffing opportunities for a wide variety of health care professionals and caregivers.

We’re looking for an Office Coordinator to work in our Winter Park office.

Facility Name and Address:

Interim Healthcare

1890 State Road 436, Winter Park, FL 32792

Purpose:

The Office Coordinator is responsible for maintaining the accuracy of patient charts, inspecting discharge records, and reporting deficiencies. Key task include coordinating documentation with clinicians, faxing physician orders, screening candidates, processing new hire paperwork, and conducting orientation, all while ensuring compliance and providing backup phone support.

Essential Duties:

Assemble and organize patient charts and Start of Care packets ensuring accuracy and completeness.

Inspect discharge charts for completeness and accuracy, identify any deficiencies. Notify the Office Manager of any missing documentation or other issues to ensure all records meet compliance standards.

Notify clinicians of any necessary documentation needed to finalize discharged patient charts, ensuring records are complete and compliant.

Fax physician orders and Plans of Care to physicians, tracking them in the agency computer system.

Screen and refer qualified candidates; review resumes and conduct phone interviews.

Oversee background screenings and maintain tracking sheets for candidates and new hires.

Process new hire paperwork and conduct orientation training.

Distribute onboarding documents and audit personnel records for compliance.

Assist with the annual evaluation process.

Provide backup phone support.

Ensure confidentiality of records and compliance with all federal and state rules and regulations. Complete other duties as assigned by the Office Manager or Administrator.

Required Qualification:

Must be proficient in Microsoft Office, including Excel, Word, and Outlook.

Must have strong organizational skills.

Must have the ability to operate office equipment, including fax machine, copy/scan/printer, multi-line phone, and document storage filing.

Must be a minimum of 21 years old, hold a valid Florida driver’s license and maintain a safe driving record.

Preferred Qualifications:

Associates degree preferred.

One year of experience in the Human Resources field, particularly in onboarding new hires as well as one-year experience working in an office environment within the healthcare sector preferred.

Salary/Hourly Rate:

$15.00 Hourly

Working Conditions:

Standard use of work station

Repetitive use of keyboard

Frequent bending and standing

Constant noise environments

Required Materials:

Resume

3 Work References

Letter of Interest

Drug Free Workplace

Background Checks:

A criminal history background check and sex offender registry check will be required for the finalist under consideration for this position.

Equal Opportunity Employer:

DSI Management, LLC and all supported companies, as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. The company is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender, disability, religion, or veteran status.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment with the company.

E-Verify:

DSI Management, LLC and all supported companies use E-Verify to check the work authorization of all new hires. For more information about E-Verify, please see the following:

E-Verify Poster (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) [PDF]

Right To Work Poster (https://www.e-verify.gov/sites/default/files/everify/posters/IERRightToWorkPoster%20EngEs.pdf) [PDF]