Human Resources Business Partner

Human Resources Business Partner

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Human Resources Business Partner

Salary

$70,728.84 – $95,000.00 Annually

Location

FL 33432, FL

Job Type

Full-Time

Job Number

04013

Department

City Manager – Admin, IT, MS

Division

Human Resources 04/02201

Opening Date

10/16/2024

Closing Date

10/25/2024 11:59 PM Eastern

FLSA

Exempt

Bargaining Unit

N

Description

Benefits

Questions

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Job Description

Be part of the team that helps make the City of Boca Raton one of the best places to live, work and play! We provide world class services, parks, beaches, and public safety. This can only happen when the best, brightest, and most committed individuals come to work for our City. We encourage like-minded individuals to apply and be part of our team! Come join us #WorkforBoca

General Definition of Work:

This position provides professional service and consultation to internal departments and employees regarding their staffing and employment needs. Under the guidance of the Employment Services Manager, the Human Resources Business Partner works with hiring managers to plan, develop, and coordinate all facets of recruitment in compliance with all policies, procedures, and Federal, State, and local laws and regulations. Additionally, this position provides consultation in employee relations and personnel conflict resolution, facilitating performance management as needed and with the guidance of the Employee Relations Manager.

Essential Functions

Supports the development of city culture and values while serving as a main point of contact for and acts as a consultant to hiring managers throughout the recruitment process and for initial guidance on employee relations matters.

Conducts site visits to various departments to ensure service delivery; providing in-person access to Human Resources staff on a periodic basis to all employees within the workgroups assigned.

Partners with staff and internal clients served to ensure continuity of approach and the consistent application and interpretation of policies, procedures, and processes on all personnel related matters managed.

Provides responses to employees with general inquiries regarding all facets of their employee life cycle to include benefits, pay, leave and employment; escalates employee inquiries to specialized staff within Human Resources as needed.

Proactively evaluates recruitment needs of the assigned internal clients, identifies, and designs process improvements, and collaborates with others as needed to implement changes.

Evaluates position requisitions, reviews job announcements and descriptions with hiring managers, develops engaging postings and advertisements for vacant positions.

Collaborates with internal clients on preparing internal promotional announcements and ensures adherence to applicable collective bargaining agreements.

Ensures maximum attraction of qualified candidates through advertising, sourcing, and other recruitment outreach programs

Maximizes the functionality and use of the applicant tracking system to include efficiently and effectively reviewing applications, ensuring highly qualified candidates are elevated to initial screening by hiring managers, accurate recordkeeping, and proactive communications to candidates and internal clients served.

Evaluates and prepares recommendations on recruitment advertising, pricing, outreach, and effectiveness.

Coordinates and/or administers tests establishing agreements with assessment centers as needed, assists in developing behavioral based interview questions, facilitates and/or participates in interview panels and other selection procedures.

Collaborates with Human Resources staff to develop training for hiring managers on all facets of employment, to include but not limited to behavioral based interviewing, legal issues in hiring, recruitment systems and process, and effective coaching of employees.

Assists managers in dealing with staff performance management and personnel issues. Thoughtfully facilitates communication to resolve problems, finding common ground when possible.

Uses discretion and confidentiality in handling the intake of complaints and helps with personnel investigations as needed.

Maintains systems, processes, communications, and services in a manner that ensures compliance with applicable collective bargaining agreements, city policies and/or employment laws to include but not limited to Federal, State and Local laws and regulations, (i.e., ADA, FMLA, FLSA, Equal Employment Opportunity (EEO) Title VII laws, Veterans Administration, Department of Homeland Security Immigration and Customs Enforcement (ICE), and Social Security Administration (SSA) requirements).

Fosters new and existing relationships with community partners and educational institutions.

Identifies, coordinates, and attends job fairs representing the city and interacting with the public, explaining open positions and recruitment methodology, develops unique hiring events as needed, and proactively invites hiring managers from work groups to attend job fairs or similar focused hiring events.

Contributes, designs, prepares, analyzes, and distributes monthly recruitment reports, to include but not limited to workforce trends, turnover, retention, and succession planning.

Participates in the development of personnel related policies and procedures.

Secures agreements for services within the procurement guidelines and procedures to include, but not limited to, requests for proposals, quotes, and service agreements.

Tracks expenditures and monitors budget transactions.

Knowledge, Skills and Abilities

Knowledge of:

federal/state/local employment related laws and regulations.

human resources principles and practices.

Skilled in:

detail oriented with ability to produce accurate work products.

strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy.

strong interpersonal skills with the ability to build consensus and resolve conflict.

strong technology skills.

excellent written and verbal communications skills.

demonstrated experience handling sensitive and confidential information appropriately.

Ability to:

exercise independent judgement.

always maintain confidentiality.

complete multiple tasks with competing priorities.

research and analyze a variety of data, perform technical calculations, prepare reports, and make recommendations based upon findings.

analyze and recommend process changes and upgrades.

design, implement and maintain audit programs related to data integrity.

work independently with high initiative while also being comfortable working as a team member.

form strong relationship, and deal tactfully, professionally and effectively with managers and City staff.

administer electronic data bases, analyze data, ensure data integrity.

Minimum and Preferred Qualifications

Bachelors degree from an accredited college or university with a major in Human Resources, Industrial Relations, Organizational Management or Development, Business Administration, Public Administration, or related field is required, master’s degree preferred.

AND Four (4) years of progressively responsible human resources generalist experience at a professional level; focused experience on human resources management, recruitment, and/or employee relations preferred.

Knowledge of Applicant Tracking Systems (i.e., NeoGov) required; ability to perform system administration preferred.

Microsoft Office Excel, Word and Outlook knowledge required; intermediate proficiency in Excel and/or Word preferred.

Experience working with Oracle or other HRIS system to include report generation, data integrity, and analysis is required.

Professional Human Resources Certifications (PHR, SHRM-CP or greater) preferred.

Experience in the local government experience in the State of Florida preferred.

Possession of a valid State of Florida Class “E” drivers license is required.

Additional experience is accepted as a minimum requirement in lieu of the postsecondary degree on the following basis: additional four (4) years in lieu of the bachelor’s degree, and additional two (2) years in lieu of an associate degree.

The City of Boca Raton is an Equal Opportunity (https://www.myboca.us/1226/Equal-Employment-Opportunity) , Inclusive, Veterans Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.

BENEFITS SUMMARY

Full-Time Non-Bargaining Employees

ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.

Year of Service Accrual

0 to 5 full years 8 hours per month

5 to 10 full years 10 hours per month

10 to 15 full years 12 hours per month

15 full years and over 14 hours per month

CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.

SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:

Years of service Percentage

Less than 2 full years 0%

2 to 5 full years 10%

5 to 10 full years 20%

10 full years or more 30%

Retirement (normal, early or disability) 50%

HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) – Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee Dependent(s) for the Medical, Dental, & Vision Plan.

CONTINUOUS SERVICE BENEFIT: As of December 1 each year – Paid during the month of December.

Year of Service Benefit

5 to 10 full years $600 annually

10 to 15 full years $800 annually

15 full years and over $1,100 annually

RETIREMENT PLANS: The two pension/retirement options are listed below:

An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period.

An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.

The two (2) options will be fully explained prior to an irrevocable selection.

Optional: 457 Deferred Compensation Savings Plan is available.

HOLIDAYS: 14 per year: 11 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.

FUNERAL LEAVE: Up to 3 workdays – In State; Up to 5 workdays – Out of State

TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.

MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.

EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cignas Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.