Administrative Officer

Summary The Administrative Officer assists the Chief, Mental Health and Behavioral Sciences Service (MH&BSS) in the the overall administrative decision-making, policy development and resource management of the MH&BSS. The incumbent assists in providing leadership and coordination in the development, implementation, evaluation, interpretation, revision and necessary corrective action of all applicable administrative policies, functions, activities, operations and programs for mental health care. Responsibilities Include, but are not limited to: Serves as the Senior Contracting Officer Representative (COR) for all MH service contracts and advise junior CORs on developing Statement of Works (SOW), contracting pricing, periods of service, etc. Recommend new programs and enhancements of existing programs, including writing necessary proposals for funding, personnel, equipment/furniture and physical facilities. Coordinate and effectively manage the operations of the Mental Health Program as an extension of the Chief, MH&BSS. This includes advising and conferring with chiefs of various programs and providing information, resources and expertise as needed to create an efficient and effective operation. Prepare the MH&BSS budget projections based on studies of past expenditures, knowledge of Mental Health Care requirements, changes which have occurred in workload, and future goals of service which involves working closely with the program heads in assessments, forecasting, and determination of their specific needs. Responsible official for all property assigned to the Chief, MH&BSS. Supervise the administrative functions associated with services in a clinical or medical service organization. Performs other duties as assigned. Work Schedule: Monday – Friday, 8:00 AM – 4:30 PM Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD109140 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS):Not Authorized A one year supervisory probation period may be required for this position. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) – See “Additional Information” below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/23/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Serve as the Senior Contracting Officer Representative, Assists the Chief, MH&BSS in planning, developing and executing a system for required reports, matching available staff with workload demands. Plans, requests and documents need for resources including personnel, budget, supplies and equipment. Developing policy statements and in completing special assignments and projects. Acts as administrative liaison with all services. Prepares budget projections, records and organizes documents relating to expenditures. Resolves patient complaints. Responsible for overseeing all program support and administrative personal. Supervises the administrative functions associated with services in a clinical or medical service organization. Prepares formal requests for recruitment of vacancies or additional staff to meet workload requirements. Conducts interviews, approves and disapproves leave requests. You will be rated on the following Competencies for this position: Administration and Management Communications Manages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary. Typically, the employee sits comfortably to do the work. However, due to the multiple locations of the MH&BSS work being performed, a significant amount of walking, standing, bending, carrying of light items such as papers, books, small parts or equipment may be required at times. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Managements website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicants criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.