Property & Licensing Manager

Property & Licensing Manager
Austin Powder is seeking an energetic, detailed oriented individual who is passionate about compliance, enjoys working across many platforms and is extremely detailed. This role requires a dynamic and results-driven manager who is self-motivated, has a proven track record of success preferably in the mining, quarrying, earth moving or construction industry who has strong communication skills, a deep understanding of regulations and is collaborative in nature. This position works closely with field management and other corporate departments to support compliance of ATF regulations as well as state, local and other governing agencies and site landowner requirements.
The position is responsible for developing reference documents and oversees the day-to-day field support of Business Application Specialists. In this role The Property and Licensing Manager reports to the Director of Corporate Operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Standard Operating Procedures (SOPs) – Develop, publish and maintain department SOPs to assist in the ongoing documentation of the duties and responsibilities of the Operations Department.
Change in License/Corporation structure – From time to time, Austin Powders LLC structure may change geographically. Prior to corporate structure changes being made, the ATF must approve the restructure and understand the change in RPs, if applicable. The Property and Licensing Manager will lead the Restructure Project.
The Property and Licensing Manager will also be responsible for notifying other Austin Powder departments (tax, human resources, risk, accounting, IT, credit) of the changes and work to ensure a timely accurate transition of final and beginning inventories, and necessary state tax filings. Changes in structure hierarchy and GL cost centers may also impact accounting and human resources systems.
Properties – Works directly with field management and property owners to support the negotiations of property site leases and renewals, land acquisitions and sales. The position is responsible for tracking and processing lease transactions, such as rent payments, renewals, taxes, and property expenses.
Property Issues
State and local permits – storage permits; permits to sell explosives.
State sends renewals
Department of Natural Resources/Mines and Minerals
Some permits mailed to location; others mailed to Cleveland office.
Excel spreadsheet matrix of all local permits and licenses
Site closures
Site openings
Property Lease Renewals
Leases – Field support with lease negotiations
Lease Overview – knows conditions and terms of leases
Lease Payments
Lease Documents
Template lease for field.
Purchase of Property
Sale of Property
Rail sidings
Property Assets – Bins, Magazines, Fuel Tanks
Property Lease Payments – Monthly, Quarterly, Annually
Site Plans
The Property and Licensing Manager works directly with LLCs Responsible Person (RP) to update site plans, with RP notifying ATF as required. This involves maintaining current information on site layouts and assets in compliance with ATF Table of Distances, identifying inventory storage magazines, trailers and bins by type, class, construction and capacity and creating magazine recap sheets. Inventory storage magazines on site plans must match magazine identifications in Linus DSMT. Austin Powder has more than 800 storage assets.
ATF/ERD License Applications and Renewals
The Property and Licensing Manager is also responsible for coordinating field documentation and information to submit for ATF license application renewals. Property and Licensing Manager will familiarize and stay abreast of ERD regulations, in order to support Canadian Operations with licensing and renewal. ATF licenses have a 3-year expiration; ERD licenses expire each year.
ATF Responsible Persons