ADMINISTRATIVE ASSISTANT III

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Please see Special Instructions for more details.

Interested candidates should upload a cover letter and resume or CV that addresses the professional level work experience as it relates to all required and preferred qualifications. Please also upload two letters of reference.

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.

Position Information

Posting Details

Official Job Title ADMINISTRATIVE ASSISTANT III

Working Title: ADMINISTRATIVE ASSISTANT III

Position Number 00124949

Division College of Letters & Science

Department B487500 HISTORY

Position Type University Staff

Appointment Type Ongoing/Probationary

Pay Basis Hourly

Salary Grade 18

FLSA Status Nonexempt

Percent 100

Posting Type Staff

UWM Description

The University of Wisconsin-Milwaukee ( UWM ) is Wisconsin’s second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education. Along with its main campus in Milwaukee, UWM has a branch campus in Waukesha.

UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https://uwm.edu/community-empowerment-institutional-inclusivity/about/

School/College/Division Description

The history department is one of the larger units in UWM’s College of Letters and Sciences, located on the third and fourth floors of Holton Hall. It offers undergraduate majors and minors, a Ph.D. program, and a range of M.A. options including a public history concentration and joint MA/ MLIS degrees with the School of Information Studies. Every semester history classes are taken by hundreds of students across the university. Currently the department has around 25 teaching and research faculty, 150 majors and minors, and 35 graduate students, some of whom are employed as teaching assistants. Departmental activities include research talks and a major annual lecture, student clubs, awards and fellowships for students, several annual receptions and training events, research and travel support for faculty and graduate students, relationships with donors, and shared governance activities such as faculty meetings.

Job Summary

The Administrative Assistant III of the Department of History is responsible, through the Chair, to the Executive Committee for the management of the department’s budget, personnel system, support of research activities, Foundation accounts, interaction with College and University offices and review and revision of operating procedures. The Administrative Assistant III acts as lead worker and coordinates the administrative staff and student workers, exercising independent judgment in performing the administrative duties involved in running a large academic department. The Administrative Assistant III also provides administrative support to the Director of Graduate Studies and the Director of Undergraduate Studies.

Minimum Qualifications

Evidence of at least one (1) year of administrative office management experience in a professional setting

Evidence of competence in Microsoft Office Suite , including email, word-processing, and spreadsheet functions

Evidence of at least one (1) year of experience with business and/or budget record-keeping

Preferred Qualifications

Evidence of strong written and oral communication skills

Demonstrated ability to work independently and collaboratively with a small core team and to interact with dozens of other stakeholders

Evidence of high attention to detail, including initiation and follow-up of routine tasks

Demonstrated ability to oversee administrative procedures, technologies, and personnel

Experience with specific UWM and/or UW System procedures and administrative systems used by academic departments

Target Salary Range $21.00 – $23.00

Benefits and Total Rewards

As part of UWM’s commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package (https://uwm.edu/hr/benefits/leave/) including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life (https://uwm.edu/hr/benefits-to-benefit-you-and-your-life/)

Application Instructions

Interested candidates should upload a cover letter and resume or CV that addresses the professional level work experience as it relates to all required and preferred qualifications. Please also upload two letters of reference.

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.

Application Deadline 10/30/2024

Continuous (Open Until Filled?) No

If Continuous, Initial Review Date

Position Contact Name Thomas Haigh

Contact Phone 414-251-6614

Contact Email thaigh@uwm.edu

Application Notes

For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices

AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Job Categories Office, Administrative, and Clerical Support

Applicant Documents

Required Documents

Cover Letter

Resume/Curriculum Vitae

Reference Letter 1

Reference Letter 2

Optional Documents