Office Assistant

Description:

– Book hotels

– Plan travel

• Manages electronic files using File Manager.

• Scans and electronically files all personnel and payroll related employee documents; legal documents.

• Processes weekly hourly payroll as assigned.

• Verifies new employee payroll set up after on-boarding.

• Conducts various audits as assigned.

• Prepares conversion and/or portability benefit documents for terminated employees.

• Prepares monthly anniversary and birthday postings; posts.

• Coordinates various mailings as needed.

• Sorts incoming mail; prepares outgoing mail.

• Authors Wellness Newsletter.

• Coordinates Wellness gift card/prize distribution.

• Prepares various memos, documents using Word, Excel.

• May assemble various packets of information, such as handbooks, benefits, etc. as needed.

• Assists with coordination of materials for open enrollment.

• Prepares and distributes memos regarding newly hired employees, terminated employees and promotions.

• Manages bulletin board postings.

• Manages swipe cards; issues, replaces, deactivates as needed.

• Coordinates office celebrations, including luncheons, holiday celebrations, retirements and returns to Japan.

• Coordinates all aspects for corporate executive meetings, securing venue, equipment, food and beverages.

• Distributes various documents to employees in office.

• Places orders for office supplies.

• Assists Accounting department with clerical support as needed.

• Other tasks/functions as assigned.

Skills & Qualifications:

Must Haves:

– 2 years of office support experience

– Windows Explorer (navigating thru files in Windows, etc)

– Microsoft Office Suite (Word, Excel, PowerPoint)

– Type 30wpm

Nice Haves:

– Payroll system – Paylocity and Kronos

– Scanner for files

– Familiar with booking travel and scheduling meetings

Soft Skills:

-Work independently and is able to multi-task and prioritize work based on deadlines.

-Handles confidential information discreetly.

-Highly detail oriented.

-Communicates clearly and comfortably with all employees.

-Acts positively upon constructive criticism and coaching.

-Conducts self professionally & ethically.

-Remains calm under pressure.

-Places a high emphasis on excellent customer service.

-Fosters and supports a teamwork environment.

About TEKsystems:

Were partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. Thats the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.