Part-Time Admin Assistant – Intermediate – Womens Health Administration

University of Pittsburgh Physicians is hiring a Part-Time Administrative Assistant – Intermediate to support their Womens Health team! This position will be part time and administratively support Faculty Affairs and Women’s Health Service Line including management of physician calendars, malpractice applications, ordering of supplies, arranging travel and expenses and assist leadership as needed.

This position will work a flexible, 20 hours per week schedule. Hours for this position will be between 9:00am and 1:00pm. This position will offer remote work flexibility, after training. Previous administrative assistant, secretary, executive assistant, or other administrative support experience is required!

Responsibilities:

Under general direction, provides varied administrative support to a department or group of professionals.

May make travel arrangements.

Maintains various accounting and budgetary records (i.e., completes expense reports).

Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).

May also perform all responsibilities of an Administrative Assistant – Associate:Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.Orders office supplies and maintains office equipment.Answers, screens, and routes incoming calls and messages. Responds to routine questionsGreets, screens, and directs visitors to appropriate staff member.

Reviews administrative procedures and interprets them for employees.

Maintains supervisors calendar (i.e., proactively schedules meetings on supervisors behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).

Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

High school diploma or equivalent

Three years experience in an administrative support role

Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software Ability to use applicable MS Suite products. Working knowledge of business processes and procedures. Knowledge of basic accounting and financial principles and functions. Ability to analyze data and use basic reasoning skills

Licensure, Certifications, and Clearances:

Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC has a Center for Engagement and Inclusions that is charged with executing leading-edge and next- generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resources Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Difference) Network, that support the implementation of our diversity strategy.