ASSISTANT

Summary You will serve as the EXECUTIVE ASSISTANT to the Head of the Warfare Analysis & Digital Modeling Department (Code M) of NAVSURFWARCENDLD. Responsibilities You will provide high quality, high-volume administrative support primarily to the M Department Head. You will perform top-level administrative, operational, and office management functions, directing the finer points, procedures and administrative controls of the M Department Heads office, to ensure the office runs smoothly every day. You will manage the critical, evolving needs of the M Department Head and ensure workflow and productivity of the office is a model of efficiency. You will manage calendars, schedule meetings, make travel arrangements, and process and route visitors, phone calls and emails. You will maintain the records of employees directly supervised by the Department Head and assist with the preparation of briefing and presentation material. You will arrange and take minutes for the Department Head, management, and sponsor meetings, oversee a steady drumbeat of office activity, and recommend efficiencies and improved ways to run the office. You will network with service providers (facilities, security, IT, etc.) to resolve issues, respond promptly to upper and lower management queries, coordinate team-building, training, and social activities, and control office supplies and inventory. You will synchronize, direct and control administrative and clerical work for M Departments two Divisions and five subordinate Branch offices. You will lead and/or participate in corporate working groups and study teams, and assist NSWCDD and M Department in orchestrating special activities, such as Navy Knowledge Network meetings, Information Exchanges, and various social events. You will serve as the M Department Training Coordinator, developing internal processes for ensuring training opportunities are disseminated to the workforce and members of the workforce are properly enrolled in courses. You will lead and guide efforts of lower-level secretaries, grooming them to take on increased levels of responsibility, and strive to retain them as productive members of the workforce. You will analyze department operations and tasks and mentor personnel to grow and succeed. You will assist with coordination, dissemination, and evaluation of NSWCDD policies and procedures. You will compose/review correspondence, memoranda and other materials on technical and non-technical matters for the signature of the Department Head and staff. You will type and review a variety of memoranda and reports for accuracy and content. You will determine the routing of correspondence to staff members, setting controls and deadlines, establishing and maintaining sensitive files. You will assume responsibility for ensuring that requests for action or information, in absence of the Department Head, are made known to responsible staff personnel who can satisfy the request. You will develop and implement department-wide processes and procedures. You will act as liaison between personnel by providing accurate, timely advice on procedures, reports, requirements, and other matters necessary to implement policies, directives, and instructions. You will provide support to other M Department Staff level employees, as needed, teaming with the M029 position. Requirements Conditions of Employment Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the next lower pay band, NG-03 (GS-07/08 equivalency), in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Managing high-volume administrative tasks (e.g. scheduling, communication, and training coordination) to ensure smooth office operations and enhance productivity in order to meet evolving needs for a naval department or division. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education Additional Information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have the option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position. Temporary actions taken under this announcement may be made permanent without further competition.