Project & Procurement Coordinator Construction

Company Description

From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations.

With offices located globally, youre never far away from our services. Working from 113 offices in 46 countries, we make the difference to projects across the real estate (https://www.turnerandtownsend.com/en/expertise/real-estate/) , infrastructure (https://www.turnerandtownsend.com/en/expertise/infrastructure/) and natural resources (https://www.turnerandtownsend.com/en/expertise/natural-resources/) sectors worldwide.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.

Job Description

Turner & Townsend are looking for a Procurement and Supply Chain Coordinator to join our team to support a large-scale construction manufacturing project! The ideal candidate will be a team player and will have prior experience supporting mission critical projects.

Responsibilities:

Aligns with the team and documents the specific commercial requirements for those projects to be executed and managed by Project Delivery, and within the function of Project Controls.

Retains all major contract agreements and purchase orders.

Documents commercial summaries for all executed work. PC and Sourcing team to agree on simple data capture model for all effort.

Coordinate with the Project Manager to ensure correct documentation for Purchase Requisitions are completed.

Ensures all newly issued Purchased Orders are in full compliance with the PC WBS standard and all guidelines managed by PC for establishing PO’s.

Supports the project controls process, ensuring budget and commercial verification prior to the formal commitments.

Includes ensuring the tender received (RFP) can be invoiced accordingly, per the commercial assumptions.

This would include verification of the appropriate commercial bid structure for the execution strategy used, Pre-RFP. Generally, review bid documentation; ensure data is up to date; highlight or resolve conflicting commercial requests.

Assurance that invoicing requirements are identified.

Review financial bid analysis ensuring all received bids align with the budget intent; verification the math was properly calculated.

Ascertain a basis for change pricing is included with the submitted bid. This includes proposed rates and mark-ups.

Ensure data accuracy and completeness for all major project awards, to Primary Partners and Major Equipment Vendors.

Coordinate inclusion of the proper WBS Coding with all purchase orders.

Administrates the Invoice Management Process, including:

Finalize Invoicing Procedures for all work executed at the Kankakee site.

Work with the US PC lead to complete this SOP / Template for formal use.Verifying compliance with the documented invoicing process, including invoice data summaries, data structure and invoice completeness.

Perform Invoice Reviews for commercial compliance and billing accuracy.

Certifying the invoicing of cost is aligned with the WBS and Cost Management standards.

Ensuring Timely invoice submittal in support of the accrual process.

Verify receipt of critical materials prior to invoice approval.

Communicate directly with the partner to resolve open invoicing issues.

Interaction with the Change Management Process.

Facilitate project change orders through the approval process.

Work with the lead cost engineer to formulate Contract Change for PO Inclusion to sourcing. A contract change would be a culmination of numerously approved project change order not yet incorporated.

SAP Coordination.

Working with the lead project cost engineer(s), reconcile PO and Invoice Summary data.

Coordinate with procurement, finance, and the project controls team any requirements for the closeout process.

Qualifications

3 years working experience with ERP systems, preferably SAP.

Programming experience such as SQL, VBA, or Python required.

Effectively communicates complex results and recommendations in a dynamic environment.

Proficiency in data engineering, including an ability to work closely with subject matter experts.

Detail oriented with the ability to work with speed and accuracy.

Ability to investigate complex issues and conduct root cause analysis.

Passion for creating innovative approaches to solve abstract business problems.

Ability to infer realistic business and supply chain implications from data and model results.

Openness and interest to learn new data analysis & reporting.

Advanced skills with spreadsheets, charts, and presentations.

Ability to develop good working relationships within different client cultures and across multiple project teams.

Additional Information

On-site presence and requirements may change depending on our clients needs

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/

All your information will be kept confidential according to EEO guidelines.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.