Sr Coordinator – Field

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Energy Transfer, recognized by Forbes as one of Americas best large
employers, is dedicated to responsibly and safely delivering Americas
energy. We are driven to inspire our employees to create superior value for
our customers, our investors, a sustainable future and giving back to the
community where we have long-standing commitments to causes including MD
Anderson Childrens Cancer Hospital, The Salvation Army, American Heart
Association, Ronald McDonald House and many more.
We value all of our employees who make our growth and success possible. We
are proud to offer industry leading compensation, comprehensive benefits,
401(k) match with additional profit sharing, PTO and abundant career
opportunities.
Come join our award winning 11,000 strong organization as we fuel the world
and each other!

Summary:

This position will provide administrative support to the Devore and Bergstrom
Facilities located in North Dakota with the reporting location to be Watford
City, ND. The successful applicant will assist area management in
preparation of annual budgets, generating daily reports, analyzing data,
coding invoices and other office duties as required.

Essential Duties and Responsibilities:

Provide assistance to Area Management and other area employees as required.
Maintain calendars and schedules and coordinate meetings and conference calls.
Assist Area Management with development and preparation of annual budgets.
Generates detail reports by budget type, analyze and provide comparisons
from previous years.
Analyze monthly budget results and provide high level variance to Area
Management and Teams.
Track and process accruals on a monthly basis.
Monthly update project status, in-service date and completion dates on
Areas Project Tracker.
Accounts payable – Review all invoices for accuracy and compare against
approved contract rate sheets and resolve discrepancies.
Code and pay invoices in OpenText or Apptus system to ensure that all invoices
are paid in a timely manner and making sure all are paid by month / year-end.
P-Card Processing – Reviews accuracy of coding and purpose on area employees
expense reports prior to managers approval.
Provides training to field employees on new systems and administrative
processes.
Meeting coordination, to include scheduling, reservations and travel
arrangements based on brief instructions.
Attend monthly safety meetings per company requirements.
Work with outside vendors.
Handle special projects as required.
Assist departmental management team and staff as needed.

Requirements:
Education and/or Experience, Knowledge, Skills & Abilities:
To perform this job successfully, an individual must be able to perform each
essential job duty satisfactorily. The requirements for this position are
listed below:
A High School Diploma including at least 2 years practical experience as an
administrative support professional in a fast-paced work environment.
Advanced knowledge of office practices and procedures.
Organizational and prioritization skills and good communication skills with
both internal and external customers.
The ability to work in a group environment as well as independently.
Excellent interpersonal, oral and written communication skills required.
Ability to work in a fast-paced environment on multiple, concurrent
assignments.
Must be able to work effectively with a diverse workforce, set own
priorities, and balance multiple jobs to meet deadlines.
Solid computer skills utilizing MS Office Suites (Word, Excel & Power
Point) and familiarity or ability to learn company computer management
systems including SAP, Apptus, Concur, ADP E-Time.
Flexibility to work extended hours if required
The coord nator level requires 0-2 years of relevant job-related experience
The senior coordinator level requires at least 2 years of work experience

Preferred Qualifications:
Previous oil and gas industry experience is a plus
Must be able to attend training (some overnight) on an as needed basis
Working Conditions:
The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this
job.Usually, normal office working conditions. Must be able to remain in a
stationary position 50% of the time due to prolonged periods of sitting or
standing. Occasional overnight travel may be required. Occasional visits to
industrial/manufacturing settings, which may include exposure to various
materials and chemicals, as well as extreme temperature conditions and loud
machinery, and require appropriate personal protective equipment.

Equal Opportunity Employer/Disability/Vet