HERL Grants & Contracts Specialist IV Pre & Post-Award

HERL Grants & Contracts Specialist IV Pre & Post-Award

The University of Pittsburgh/U.S. Department of Veterans Affairs VA Human Engineering Research Laboratories HERL is a collaborative venture advancing rehabilitation technology. Committed to enhancing the independence and quality of life for individuals with disabilities, HERL merges expertise from academia and the VA system. Our mission is to innovate, design, and implement cutting-edge technologies, promoting mobility, accessibility, and improved healthcare for those with disabilities. Through interdisciplinary research, HERL strives to empower individuals and shape the future of assistive technology.

HERL is seeking an experienced Grants & Contracts Specialist who will report the Assistant Director of Administration and Operations and serve as a central resource within HERL in all matters relating to the HERL awards portfolio, performing oversight throughout the sponsored project lifecycle from initial proposal submission to closing. The incumbent will work with minimal supervision and a high level of autonomy to manage a diverse portfolio of Federal and non-Federal sponsored projects, as well as liaise directly with the VA in the management of HERL VA contracts. Specific responsibilities include working with faculty to prepare research proposals and budgets, providing assistance with proposal submissions, administration of sponsored project accounts, assisting with report preparation to sponsors, and ensuring prompt and accurate communication with internal and external stakeholders.

Incumbent must be eligible for Without Compensation WOC appointment through the U.S. Department of Veterans Affairs VA.

Job Summary

Performs pre- and post-award accounting duties for very complex grants and contracts. Prepares, negotiates, and monitors very complex grants, contracts, subcontracts, and budgets. Prepares complex government applications and reports and interprets policy and procedure. Monitors account activity, performs internal audits, processes budget modifications, analyzes financials, and reviews routine reports. Develops and implements accounting techniques and procedures for operational improvements and assists with managing special projects and preparing operating budgets.

Essential Functions

Requires the ability to effectively communicate both face-to-face and via telephone or electronic communication. Requires experience with Microsoft Office programs and advanced Microsoft Excel competency. Requires extensive use of University of Pittsburgh electronic processes including PERIS, COGNOS, PRISM, MyRA, ECC, SPAR, Vincent and PittWorx.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally. Work is largely performed in an office environment and requires the ability to operate standard office equipment and keyboards.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular
Job Classification: Staff.Grants & Contracts Specialist IV Pre & Post-Award
Job Family: Research
Job Sub Family: Grants & Contracts
Campus: Pittsburgh
Minimum Education Level Required: Bachelors Degree
Minimum Years of Experience Required: 3
Will this position accept substitutio in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday – Friday, 8:30 a.m. – 5:00 p.m. Work Arrangement: Monday – Friday, 8:30 a.m. – 5:00 p.m.
Hiring Range: To be determined based on qualifications
RelocationOffered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable
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