Office Manager

Office Manager

Date: Oct 18, 2024

Posting End Date:

Location:

Hammond, IN, US, 46320

Company: ICL Specialty Products Inc

Job Description

As the Plant Office Manager , you will be the heartbeat of our plant operations acting as the essential link that keeps our plant and corporate offices in perfect harmony. Your role is pivotal in ensuring seamless operations by providing topnotch support services for production and maintenance departments regarding purchasing, accounting, payroll, IT, and human resources.

Where is this position located?

This position will work onsite at our manufacturing plant in Hammond, Indiana.

I’m interested! What will I get to do in this position?

Provide administrative support across various departments (plant, production, ESH&S, engineering, maintenance, quality).

Maintain supplies for office, facilities, PPE, production, and consumables.

Manage spare parts storeroom and vendor inventory programs. Perform monthly cycle counts of maintenance stock items.

Participate in weekly maintenance planning meetings and ensure parts availability for scheduled tasks.

Procure and distribute parts and supplies for the plant.

Create and manage service entries and purchase orders.

Maintain master equipment files.

Create and manage material numbers, bill of materials, work orders, etc.

Act as the main contact for 3rd party product sampling services, ensuring inventory is stocked.

Handle special shipping requests, ensuring compliance with DOT/IMDG/IATA regulations and documentation.

Answer general calls, direct truckers, receive visitors, and manage mail.

Oversee weekly timekeeping for payroll.

Take part in safety, quality, operations, and maintenance meetings.

What skills and experience do I need to be successful in this role?

High School Diploma or equivalent. Associate or bachelor’s degree preferred.

Proven ability to manage multiple tasks efficiently.

Strong computer skills, including experience using MS Office, (Word, Excel and PowerPoint)

Excellent problem-solving, decision-making, and communication abilities.

Strong leadership qualities and a team-oriented mindset.

What will set me apart?

Experience using ERP and or CMMS applications, preferably SAP.

5 years’ experience as an Administrative Assistant or in office management preferred.

Compensation at ICL:

If you are hired at ICL, your final base salary compensation will be determined based on factors such as geographic location, skills, education, and/or experience. We also offer a generous benefits package (more information on benefits listed below).

Salary Range : $50,000 – $66,000

Annual Bonus Target: 5%, subject to plan provisions.

Weve Got You Covered

ICL is committed to offering you a comprehensive set of benefits to empower you and your family physically, mentally, emotionally, and financially. The benefits we offer to our diverse and inclusive workforce include:

Competitive base pay and performance bonus

Medical, dental, vision, and life benefits that start quickly – the first of the month after hire

Tax-advantaged health savings and spending accounts (when applicable)

Wellness Incentive Program to lower your health insurance cost

Generous Leave and FMLA policies

Prescription program that provides most generic maintenance medications at no cost (including Insulin products & EpiPens)

401k eligibility from day one of employment with a generous company matching contribution. 100% vested after one year of service

Employee Assistance Program

Student Loan Assistance

Free membership to a program that offers various discounts for travel, entertainment, groceries, and much more

Who is ICL?

ICL Group is a leading global specialty minerals company, which creates impactful solutions for humanitys sustainability challenges in the food, agriculture and industrial markets. ICL leverages its unique bromine, potash and phosphate resources, its global professional workforce, and its sustainability focused R&D and technological innovation capabilities, to drive the companys growth across its end markets. Our agricultural products feed the world’s growing population, our food additives enable greater access to higher quality food, our potash and phosphate products are essential components for the pharma industry and our bromine-based materials and phosphates contribute to a more energy efficient and environmentally friendly planet. ICL benefits from its advantageous size, geographical spread, and operational flexibility. With a culture based upon leadership, innovation, and sustainability, ICL is well positioned to be an Employer of Choice within the communities in which we operate. ICL shares are dual listed on the New York Stock Exchange and the Tel Aviv Stock Exchange (NYSE and TASE: ICL). The company employs more than 12,500 people worldwide, and its 2023 revenues totaled approximately $7.5 billion.

To learn more about ICL, visit the companys global website www.icl-group.com.

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Equal Opportunity/Affirmative Action Employer Minorities/Women/Veterans/Disabilities