Office Coordinator – Treasury Services

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans (https://jobs.mayoclinic.org/benefits/) – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. You’ll thrive in an environment that supports innovation, is committed to ending racism and supporting diversity, equity and inclusion, and provides the resources you need to succeed.

Responsibilities

The Coordinator manages day-to-day traffic flow of Mayo Clinic Treasury Services operations. Strong organizational and people skills and demonstrated experience effectively managing key internal and external relationships. Strong computer skills in MS Word, Excel, PowerPoint, Access, and Adobe Acrobat and a strong aptitude for database management. Excellent written and oral communication skills. Displays professional maturity with a commitment to confidentiality. A strong background in non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel. Must be proactive and flexible in a changing work environment which requires continuous upgrading of skills. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Works effectively in a consensus-style operation that expects and promotes teamwork. Must have the ability to manage a workload of projects with multiple priorities and varying levels of complexity with minimal direction within approved scope and schedule. Ability to work both independently and as a part of a team.

This position is a combination of remote and onsite support work. Individual must live within driving distance to the Mayo Clinic Rochester campus.

This vacancy is not eligible for sponsorship / we will not sponsor or transfer visas for this position.

During the selection process, you may participate in an OnDemand (pre-recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re-record your answer to each question – Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps.

Qualifications

Associates Degree in an administrative or business related program or high school degree with minimum of 5 years of experience in an office management related function. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Developed investigational skills, attention to detail, and ability to manage and prioritize multiple tasks. Solid customer-service skills; understands and addresses customer needs in a timely manner. Ability to work in a team environment and develop constructive working relationships with others. Demonstrable communication and basic presentation skills. Ability to work independently. Proficient application of English grammar, punctuation, and sentence structure.

This position will accept applications until 10/22/2024. This deadline may be extended if the necessary candidate pool is not met by this date.

Exemption Status

Nonexempt

Compensation Detail

$25.47 – $34.41 / hour. Education, experience and tenure may be considered along with internal equity when job offers are extended.

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday – Friday, business hours of 8:00 am – 5:00 pm

Weekend Schedule

Based on business needs

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. (https://jobs.mayoclinic.org/alllocations)

Affirmative Action and Equal Opportunity Employer

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

Recruiter

Oneida Her

Equal opportunity

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.