Deputy Auditor

[JOB SUMMARY[: The Deputy Auditor is a crucial figure in city administration, supporting the City Auditor and taking on their responsibilities when needed. This role encompasses diverse tasks, from managing payroll and accounts receivable to maintaining personnel files and overseeing employee benefits. The Deputy Auditor also handles office organization, accounts payable and receivable, government reporting, and more, ensuring the efficient and effective operation of the city.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are typical for this classification. Other duties may arise and may be assigned as necessary. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
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Assists the City Auditor in the performance of his/her duties. Has authority to perform the duties of the City Auditor in the absence of the City Auditor. (except for signing checks)

Administers payroll functions for all entities of the City, including the Library and Cemetery, by collection of timecards, verification of hours worked, calculating overtime pay, preparation of all federal and state tax reports and compliance with legal mandates.

Prepares expenditure lists for City Councils approval which includes inspecting and auditing invoices; summarizing classification of expenditures to budget reports; reclassifying expenses at the end of the month; and, expensing invoices to different departments.

Receipts in various accounts receivable payments for general, special and enterprise funds: monthly property tax and special assessments from County, grant dollars, etc.

Update 1099 database

Council support; assembly of materials for council meetings, maintenance of permanent records including committee minutes, resolutions, ordinance amendments, and affidavits of publication. Prepares video and or audio recordings of meetings. Keeps minutes of meetings as requested.

Insurance administrator for employee policies.

[Human Resources activities in coordination with City Auditor:]{arial”,sans-serif”=””}

1. Preparation of vacancy postings
2. Onboarding new employees including benefit sign up
3. Manage employee time tracking process
4. Set up and track employee drug testing
5. Update and maintain employee policy documentation and related forms, as well as the distribution of updated policies and forms to employees
6. Execute decisions on retirement investments
7. Maintain all employee files and postings for regulatory compliance.

[Processes benefit plan enrollments and terminations; Coordinates annual benefits enrollment, processes monthly reconciliations and
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