SECRETARY (OA)

Summary About the Position: This position will serve as a Secretary (QA) for Fires CDID, US Army Futures and Concept Center located at Fort Sill, Oklahoma. Responsibilities Serves as the Secretary to the Division Director and their Deputy. Assists supervisor’s subordinates in the procedural aspects of expediting the work of the office, including executing the overflow workload of clerical help to take care of fluctuating workload. Provides guidance to division personnel on a variety of internal and external administrative reports and requirements. Receives all visitors and telephone calls for the Fires CDID HQ organization. Keep office calendars and organization schedules updated. Reads incoming correspondence, publications, regulations, and directives which may affect CDID Division organization. Assist in the procedural aspect of the organizations workflow. Oversee travel arrangements for personnel. Serves as the department point of contact with other organizations in matters pertaining to requesting and granting security clearances. Arranges for conferences, including such matters as location, schedule, agenda, and attendance lists. Requirements Conditions of Employment Qualifications Who May Apply: US Citizens In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes: Maintain a daily calendar; schedule appointments and conferences; establish and maintain suspense controls; compose and review correspondence such as memorandums, letters and reports; take notes and prepare minutes; prepare travel accommodations; provide administrative and clerical functions utilizing various computer programs (i.e., Microsoft Office – Word, Excel, Power Point). This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (DK-01/GS-05). You will be evaluated on the basis of your level of competency in the following areas: – Computer Skills – Oral Communication – Organizational Awareness You will be evaluated on the basis of your level of competency in the following areas: Computer Skills Oral Communication Organizational Awareness Education Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone – no substitution of education for experience is permitted. Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration You will be required to provide proof of U.S. Citizenship Two year trial/probationary period may be required .Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a Career Program (CP) 51 position. You may claim military spouse preference (MSP). If a MSP applicant is determined best qualified and selected, placement must be at the full performance level for priority consideration. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit https://www.dfas.mil/civilianemployees/civrelo/Civilian-Moving-Expenses-Tax­Deduction/ for more information. If you are unable to apply on line or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. Permanent Change of Station (PCS) allowances may be authorized, subject to the provisions of the Joint Travel Regulations and an agency determination that a PCS move is in the Government Interest. Information may be requested regarding the vaccination status of selectees for the purposes of implementing workplace safety protocols. For more information, visit https://www.saferfederalworkforce.gov/faq/vaccinations/.