TJJD – Administrative Assistant IV – (BWD) – 45861

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00045861
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section

HOW TO APPLY
Complete a State of Texas Application for Employment and the following additional forms (available at https://www.tjjd.texas.gov/careers/)
TJJD Employment Application Supplement (HR-003)
Child Abuse Registry Check Consent Form (HR-028)
Disclosure of PREA Employment Standards Violation (HR-975)
Authorization to Release Information (HR-074)
Failure to complete and submit the above forms will cause delays in your consideration for this position.
Apply Online at https://capps.taleo.net/careersection/644/jobdetail.ftl?job=00045861tz=GMT-05:00 and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).
Apply through Work-In-Texas at https://www.workintexas.com/vosnet/loginintro.aspx. You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214). The additional forms are available at: https://www.tjjd.texas.gov/careers and can be submitted via email to: HRJobs@TJJD.Texas.gov.
PLEASE NOTE
Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month year), supervisors name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information.
Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.
BENEFITS
State of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov. Benefits include: Retirement plan, paid group health life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary ADD Insurance, Dependent Health Life insurance, Health Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.
GENERAL DESCRIPTION
Performs advanced (senior-level) administrative support or technical program assistance. Work involves coordinating the dissemination of information, developing and maintaining tracking and records management systems, and coordinating internal administrative support work. Provides professional administrative support to supervisors, managers, and directors. May assist in directing or planning operations of the agencys programs. May train and/or supervise office staff. May make policy interpretations and decisions in the absence of the supervisor.
Works under limited supervision with considerable latitude for the use of initiative and independent judgment. May require working in excess of 40 hours per work week.
ESSENTIAL FUNCTIONS
Reviews and processes incoming mail.
Composes, prepares, and edits correspondence, reports, studies, forms, documents, brochures, and manuals to maintain daily operations.
Compiles and ed ts data for spreadsheets, charts, graphs, and databases; and prepares summaries or reports.
Answers and routes incoming phone calls, takes messages, and greets and directs visitors to the appropriate staff.
Responds to inquiries regarding technical program or administrative regulations, policies, and procedures.
Schedules and coordinates supervisors calendar, travel arrangements and reservations, and completes travel reimbursement vouchers.
Maintains an assignment tracking system for the department/facility.
Orders and maintains supplies; assists with general human resources work; and coordinates general office duties.
Develops and maintains records management systems.
Develops administrative and technical policies and procedures.
Performs or assists with conducting the semi-annual inventory of fixed assets.
Assists with the coordination of meetings, conferences, and seminars to ensure meeting schedules are provided to participants.
Assists in the planning and execution of agency programs.
May train and/or supervise the work of other administrative/clerical staff.
Reports any presence or perception of racial, ethnic, and/or gender disparity.
Performs a variety of related duties not listed, to be determined and assigned as needed.
Performs all duties in compliance with agency safety policies and procedures:
Reports safety hazards and corrects hazards when possible.
Completes required documentation in the event of an accident/injury within requested time frames.
Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.
Qualifications: MINIMUM QUALIFICATIONS
Experience in administrative support, clerical, or general office work in a field relevant to the assignment.
This position is subject to mandatory pre-employment drug testing and any offer of employment is contingent upon results from a drug screen conducted for the agency.
PHYSICAL DEMANDS AND WORKING CONDITIONS
The following physical and mental characteristics are representative of those deemed necessary for an employee to successfully perform the various duties of this job. Reasonable accommodations will be made as needed to enable individuals with disabilities to perform essential functions.
Analyzing
Ability to communicate effectively, orally and in writing
Ability to see
Ability to hear (with or without aid)
Heavy lifting, up to 25 lbs.
Heavy carrying, up to 25 lbs.
Pulling
Pushing
Repeated bending
Sitting
Operate motor equipment
Reaching above shoulder
Grasping
Identify colors
Alphabetizing
KNOWLEDGE, SKILLS, AND ABILITIES
1. Knowledge of:
Office practices and administrative procedures.
Business English, spelling, and punctuation.
Agency policies and procedures.
Records management rules, regulations, policies, procedures, and techniques.
2. Skill in:
The use of a personal computer, applicable software, and other standard office equipment.
Public and human relations.
Office organization.
Answering phones and greeting visitors.
3. Ability to:
Develop special administrative analysis/summaries from staff reports and recommendations for review by management.
Prepare routine/special correspondence, documents, forms, reports, and studies.
Seek out relevant data, and gather, assemble, and correlate documents and information
Implement new administr