Administrative Support Assistant

Summary The Administrative Support Assistant Serves in the State Plant Health Director (SPHD) office, assisting the state by performing and coordinating a variety of support work to include budget and fiscal, travel, procurement and supply, property, personnel, data processing, program record-keeping, and miscellaneous administrative duties. Responsibilities The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity. The duties may include, but are not limited to: Prepares monthly budget estimates, salary and benefit reports, and spreadsheets to assist SPHD in developing workload forecasts. Prepares travel authorizations/ advances and assures travel reimbursements are accurate. Orders and purchases equipment and supplies for the office. Assists with the development of annual acquisition, construction, and vehicle procurement plans. Ensures timely and accurate Time and Attendance (T and A) reporting. Prepares or directs the coordination of a wide variety of program reports, involving compilation of a large volume of statistical data relating to plant health. Requirements Conditions of Employment Qualifications Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including specialized experience and/or education, as defined below. FOR THE GS-6 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-5 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Performing administrative processes for an office (e.g., purchasing, supply management, personnel administration, data processing, files management, etc.). Using/creating word processing documents, spreadsheets, and database systems in order to compile information and produce tables, charts, and reports. Making travel reservations and arrangements, preparing travel authorizations and travel vouchers using online travel systems, reviewing and resolving errors in travel vouchers. Maintaining records of attendance, leave and overtime authorized by supervisors, and advising and assisting employees, supervisors and managers in the completion of Time and Attendance. Purchasing routine and specialized supplies, equipment or services using established procurement methods. This includes reviewing and evaluating proposals and quotes, performing price analysis, and serving as point of contact for state contract holders. Note: There is no education substitution for this grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education This position does not have an education qualification requirement. Additional Information Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100. First time hires to the federal government normally start at the lowest rate of the salary range for the grade selected. Travel, transportation, and relocation expenses will not be paid. Any travel, transportation, and relocation expense associated with reporting for duty will be the responsibility of the selected employee. This position is represented by a collective bargaining unit (union), specifically the National Association of Agriculture Employees (NAAE). Promotion Potential: If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here.. Worksite Information: This position may be eligible to telework up to four days per week, based upon the duties of the position. This position may also be eligible for flexible work arrangements as determined by agency policy and any applicable collective bargaining agreements. Additional information regarding ad hoc, occasional, or reoccurring telework may be obtained at a later time from the hiring manager or program during the hiring process.