Administrative Assistant – Associate | Translational Neuroscience Program

This position will provide support to our Pittsburgh NIH NeuroBioBank and Tissue Repository psychologist team, as well as some faculty, staff and trainees in the Translational Neuroscience Program in the Department of Psychiatry.

Responsibilities:

Under direct supervision, provides general administrative support to a department or group of professionals.

Orders office supplies and maintains office equipment.

Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).

Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).

Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.

Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.

Answers, screens, and routes incoming calls and messages. Responds to routine questions.

Maintains supervisors calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).

Greets, screens, and directs visitors to appropriate staff member.

High School diploma or equivalent.

Bachelor’s degree preferred

Up to one year administrative experience preferred.

Prior experience an in academic research program.

Prior experience in UPMC and Pitt administrative positions.

Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software

Ability to use applicable MS Suite products

Knowledge of business processes and procedures

Ability to use basic reasoning skills

Licensure, Certifications, and Clearances:

Act 34 with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran