Project Coordinator

Job Title:           Project Coordinator

Reports To:       Program Manager

FLSA Status:     Salary-Exempt

SUMMARY: Project Coordinator responsibilities include working closely with our Program Manager to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as youll collaborate with clients and internal teams to deliver results on deadlines. Ultimately, the Project Coordinators duties are to ensure that all projects are completed on time, within budget and meet high quality standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: (Other duties may be assigned)

– Coordinate project management activities, resources, equipment, and information
– Break projects into doable actions and set timeframes
– Liaise with clients to identify and define requirements, scope, and objectives
– Assist with schedule management
– Make sure that clients needs are met as projects evolve
– Analyze risks and opportunities
– Oversee project procurement management
– Monitor project progress and handle any issues that arise
– Act as the point of contact and communicate project status to all participants
– Work with the Project Manager to eliminate obstacles
– Use tools to monitor working hours, plans and expenditures
– Create and maintain comprehensive project documentation, plans and reports
– Special projects as assigned

SUPERVISORY RESPONSIBILITIES: 

– None

QUALIFICATIONS: 

– Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem solving situations.
– Teamwork – Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive team spirit; Able to build morale and group commitments to goals and objectives.
– Strategic Thinking – Develops strategies to achieve organizational goals; Adapts strategy to changing conditions.
– Initiative – Takes independent actions and calculated risks; Looks for and takes advantage of opportunities.
– Planning/Organizing – Prioritizes and plans work activities appropriately; Uses time efficiently.
– Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Participates in meetings. Presents numerical data effectively; Able to read and interpret written information.
– Business Acumen – Understands business implications of decisions; Aligns work with strategic goals.
– Innovation – Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others attention.

EDUCATION and/or EXPERIENCE:

– Bachelors degree
– 1-3 years experience
– PMP preferred

LANGUAGE SKILLS:

Ability to read and interpret mechanical/electrical schematics and customer specifications. Ability to write routine reports and correspondence.  Ability to communicate effectively with internal and external customers.

MAT