Clinical Campus Program Assistant-Vancouver

Clinical Campus Program Assistant-Vancouver
Online applications must be received before 12:00am on:
November 11, 2024
If a date is not listed above, review the Applicant Instructions below for more details.
Available Title(s):
107M-YNCSNPS – Program Assistant
Business Title:
Clinical Campus Program Assistant-Vancouver
Employee Type:
Classified
Position Details:
Summary of Duties:
The Clinical Campus Program Assistant utilizes specialized knowledge to support the regional medical campus team in managing the clinical education for the College of Medicine students in the Vancouver cohort. Reporting to the Operations Manager, this position will also provide complex and confidential support to the third, fourth and pre-clerkship coordinators and the Regional Dean on the WSU Vancouver campus. This position is the primary contact for all clinical partners and medical students in the Vancouver area and is expected to provide response to all inquiries in a timely manner. This position exercises independent judgement and discretion related to the Clerkship programs administrative operations of the ESFCOM campus in Vancouver.
Responsibilities include but are not limited to coordinating ESFCOM Vancouver campus operations; determining appropriate process flows; maintaining open communication and collaboration among internal and external constituents; composing complex correspondence for the office; serving as the first point of contact for the office; maintaining databases; assisting in administrative problem solving; identifying and following up on incomplete items, and coordinating special projects for the Vancouver campus team. This includes the administrative coordination of all students and preceptors associated with the Vancouver Clinical Campus (approximately 60 students and 400 preceptors), specifically related to required student travel arrangements and the programs proper onboarding of clinical preceptors.
The successful finalist must be proactive, take initiative, be efficient and responsive. Work and information handled is of a nature regularly requiring confidentiality and the exercise of discretion.
This position has the option to work at a hybrid-remote capacity.
Essential Job Functions:
55% Community Faculty Appointment Support
15% Administrative Support
15% Clinical and Student Support
10% Office Coordination
5% Other
Required Qualifications:
High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.
Additional Requirements:
• Demonstrate proficiency with Microsoft Office Excel, Outlook, PowerPoint and Word.
• Strong customer service skills.
• Excellent written and spoken communication skills.
Preferred Qualifications:
• Professional experience preparing correspondence, reports and/or presentations.
• Experience providing administrative support to an individual or group of individuals at the executive, senior leadership, director and/or manager level.
• A Bachelors degree.
• Experience in the healthcare industry or higher education industry.
• Experience with any or all of the following financial activities: purchasing, travel, or personnel.
• Experience assisting in planning and coordinating conferences, events, workshops etc.
• Demonstrated experience maintaining confidentiality, exercising discretion, and solving complex problems.
Additional Information:
Area/College: Elson S. Floyd College of Medicine
Department Name: Vancouver Clinical Campus
City, State, Zip: Vancouver, WA 98686; position has the option to work at a hybrid/remote capacity
Department Link: https://medicine.wsu.edu/
Monthly Salary: $3,239 to $4,299 | Range #37 Steps A-M | Successful candidates typically begin at the beginning of the salary rang