Office Services Assistant

Your Role

The Office Assistant is a part of the Office Services team to support our Morristown office.

What You Will Do

• Provide a full range of Office Management and maintenance services

• Prepare, clean, and sanitize workspaces daily, and maintain tidiness throughout the day

• Maintain the aesthetic integrity of the office by monitoring and tidying (cleaning surfaces, vacuuming, spot cleaning) workspaces, printer areas, pantries, conference rooms, teaming areas, and common areas at all times.

  • Ordering general office and kitchen supplies

  • Manage supply budgets

  • Identify and facilitate workspace and building repairs

  • Move and store samples

  • Facilitate seating moves

  • Ensure pleasant aesthetics in lavatories

  • Setup new hire desks

  • Prepare coffee service and monitor regularly

  • Maintain weekly cleanliness and organization of work spaces, office pantries, and food prep stations (refrigerators, etc.)

• Facilitate office engagement events by:

  • Event planning and coordination

  • Ordering catering and supplies

  • Set up and clean-up

• Work as a team supporting others as needed with projects including:

  • Provide backup coverage to Reception as needed

  • Receive and coordinate last minute deliveries

  • Track and coordinate employee and visitor parking passes

  • Assist with preparation and cleanup of in-office meetings, presentations, client meetings, etc.

  • Communicate and work in tandem with Studio Coordinators for meetings, cleanups, and tours

• Liaise with building management for coordination of invoicing and identify and report issues as needed

• Other duties as needed, including assisting with mailroom deliveries for respective coverage floor

Your Qualifications

• Bachelors degree and/or equivalent years of experience required

• Minimum 5 years experience in Office Services role

• A polished and professional appearance and manner of conduct

• Commitment to excellence (punctual, reliable, and always seeking improvement)

• Service-oriented, with excellent interpersonal skills

• A pro-active attitude, constantly anticipating office needs

• Excellent communication skills, both verbal and written

• Outstanding customer service, exemplified by courteous, friendly and accommodating demeanor towards internal staff and external customers/clients

• May regularly lift and carry up to 25 lbs. and move (push mail cart) over 50 lbs

• Creative problem-solving

• Proficiency in Microsoft Office Suite – Word, Excel, PowerPoint

• Strong attention to detail and organized

Life at Gensler

We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays and paid time off. We also offer a 401k, profit sharing, employee stock ownership and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

Gensler celebrates diversity and our commitment to creating an inclusive environment for our colleagues. We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including p regnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law.

You may view our Pay Transparency Statement, your EEO rights under the law, and EEO is the law supplemental information on our website. Gensler shares the right to work and participates in the E-Verify program in certain locations, as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email info@gensler.com.