IDS Graduate Program Assistant

Posting Details

Working Title IDS Graduate Program Assistant

Position Number 01379A

Department VICE PROVOST ACADEMIC PROGRAMS

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

Provides comprehensive administrative and operational support for the interdisciplinary schools graduate programs including the MS in Cybersecurity, MS in Maritime Trade & Supply Chain Management, MS in Data Science & Analytics, graduate certificate programs, and other programs developed in the interdisciplinary schools.

Type of Recruitment

Knowledge, skills and abilities

Considerable knowledge of administrative policies and procedures. Strong knowledge of customer service and problem resolution techniques. Considerable knowledge of standard office software to include Microsoft Office Suite. Working knowledge of productivity tools such database management systems and project management software. Excellent organizational skills with the ability to prioritize tasks, manage multiple projects, and meet deadlines. Strong interpersonal and communication skills to interact effectively with diverse stakeholders, including students, faculty, staff, and external partners. Detail-oriented with a high degree of accuracy in data management and documentation. Ability to maintain confidentiality, exercise discretion, and handle sensitive information with professionalism.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Considerable experience providing administrative support.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Working knowledge of the development and maintenance of social media platforms to include websites, Facebook, Twitter, Instagram and LinkedIn. Some experience working with graduate assistants. Some experience working in a higher education environment.

Conditions of Employment

This is not a telework position.

Required Monday – Friday 8:00am -5pm

Annual Salary/Hourly Rate Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S02792

Job Open To General Public

Open Date 10/21/2024

Close Date 11/01/2024

Open Until Filled No

Special Instructions Summary

Please submit a cover letter and resume.

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk ().

Applicant Documents

Required Documents

Resume

Cover Letter/Letter of Application

Optional Documents

Yellow Layoff Form

Blue Layoff Card

AHP Letter