SECRETARY SPECIALIST – 48004906

SECRETARY SPECIALIST – 48004906

Date: Oct 21, 2024

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .

Requisition No: 839775

Agency: Department of Education

Working Title: SECRETARY SPECIALIST – 48004906

Pay Plan: Career Service

Position Number: 48004906

Salary: $2,813.33 Monthly

Posting Closing Date: 11/11/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

DIVISION OF VOCATIONAL REHABILITATION

LOCATION: DVR AREA 6, MIAMI UNIT 23J

SECRETARY SPECIALIST

Position Number: 48004906

Minimum Hiring Salary: $2,813.33 Monthly

The salary may be negotiable dependent upon years of experience, education level and available salary rate.

This Advertisement may be used to fill current and future vacancies for up to 6 months.

Our Mission is “to help people with disabilities find and maintain employment and enhance their independence.” Our Vision is “to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees.”

Minimum Requirements:

Two years of secretarial or clerical work experience; or Possession of a Certified Professional Secretary Certificate. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience. Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required experience. A high school diploma or its equivalent can substitute for one year of the required work experience.

Job Description:

Attendance is an essential function of this position. Performs receptionist duties for the Division of Vocational Rehabilitation. Provides a professional response to inquiries from visitors, customers, vendors and the general public. Screens incoming telephone calls and walk-ins, secures information and directs them to the appropriate source. Keeps log of visitors and maintains order in the reception area. Processes outgoing and incoming mail and courier services. Date stamps incoming mail. Receives, tracks, and submits monthly reports as assigned. Prepares correspondence as assigned. Provides filing support to meet deadlines and priorities. Works directly with customers by obtaining and verifying referral information. Inputs and updates referral information in the database and prepares new customer files. Schedules customers for orientation. Completes the Authorization process. Verifies Customers’ employment status. Documents contact with customers and/or vendors. Contacts vendors regarding appointment dates, records, billing and fee codes. Follows-up on requests for information from vendors. Participates on teams or committees as assigned. Performs related duties as needed

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of standard business formats and styles for letters and business forms

Knowledge of office procedures

Knowledge of correct spelling, punctuation and grammar usage

Knowledge of basic arithmetic

Knowledge of basic filing practices

Knowledge of the techniques for handling telephone calls in a courteous and efficient manner.

Skill in typing

Ability to transcribe dictation using notes or a dictating machine

Ability to organize files and other records

Ability to perform basic arithmetical calculations

Ability to use correct spelling, punctuation and grammar

Ability to type letters, memoranda and other standard business forms in correct format

Ability to operate general office equipment

Ability to handle telephone calls in a courteous and effective manner

Ability to plan, organize and coordinate work assignments

Ability to communicate effectively

Ability to establish and maintain effective working relationships with others

Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.

STATE OF FLORIDA EMPLOYEE BENEFITS

Background Screening Requirement:

It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

STATE OF FLORIDA EMPLOYEE BENEFITS:

State of Florida Retirement – 3% Employee Contribution Required

10 Paid Holidays annually

Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.

Career Service employees earn 8.667 hours of sick leave credits per month

Health Insurance for Individual or Family Coverage – State pays 80% of premium

Life Insurance – State pays premium for $25,000 basic term life insurance for full time employee

Additional supplemental insurances available such as dental, vision, etc.

Tax Deferred Medical and Child Care Reimbursement Accounts available

Tax Deferred Savings Program available through payroll deduction

Benefits information can be found on the following website:

http://mybenefits.myflorida.com/

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans’ Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here (http://www.dms.myflorida.com/content/download/97612/566545) . Applicants may also fax their supporting.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans’ Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.

RESUME:

If you wish to submit a resume with your application, please attach when applying for this vacancy. Be sure to include the Requisition ID number, 839775 for this specific vacancy on each page of your resume.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

MIAMI, FL, US, 33189

Nearest Major Market:Miami