PURCHASING AGENT III – 55007635

PURCHASING AGENT III – 55007635

Date: Oct 21, 2024

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .

Requisition No: 839481

Agency: Department of Transportation

Working Title: PURCHASING AGENT III – 55007635

Pay Plan: Career Service

Position Number: 55007635

Salary: $42,317.78 – $54,764.19

Posting Closing Date: 11/04/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

415 / Procurement Services

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Margaret Simpkins

CONTACT PHONE NUMBER: 954-777-4612

CONTACT EMAIL ADDRESS: Margaret.Simpkins@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $1,844.20

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

Health insurance (over 90% employer paid)

$25,000 life insurance policy (100% employer paid)

Dental, vision and supplemental insurances

State of Florida retirement package

Generous vacation and sick leave

10 paid holidays a year

Career advancement opportunities

Tuition waiver for public college courses

Training opportunities

Flexible work schedules and telework (for designated positions)

Employee Assistance Program (EAP)

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

POSITION DESCRIPTION: Analyze procurement requests, review specifications/scopes, provide instruction to project managers, assures proper solicitation development and content, and coordinates critical events. Acquire commodities and contractual services through Invitation to Bid (ITB), Request for Proposal (RFP), Invitation to Negotiate (ITN), Single Source, and Exempt methods of procurement. Seek approval from appropriate sources including DOT representatives, Department of Management Services, contract vendor, or others as specified by policy, procedure, and practice. Coordinate evaluation teams, review and evaluate quotes/bids/proposals/replies and issue Purchase Orders and written agreements.

Process procurements from Prison Rehabilitative Industries and Diversified Enterprises (PRIDE), Rehabilitative Enterprises, Services and Products of Florida (RESPECT), Department of Transportation (DOT) contract, Department of Management Services (DMS) State contract, discretionary, and exempt sources through use of MyFloridaMarketPlace (MFMP). Provide contract maintenance. Prepare and manage supplements, amendments, time extensions, change orders, and renewal of contracts and maintains files in a well-organized fashion. Compile and provide tracking/production data as requested in various forms and maintains procurement files. Review contracts for validity of pending action and follow through with timely, appropriate action. Incumbent for this position has financial disclosure responsibility in accordance with Section 112.3145, Florida Statutes.

Coordinate and manage the Agency/District Term Contracts to provide a constant and economical source of supply for materials, supplies, equipment, and services. Acquire commodities and contractual services under bid threshold through informal quote, proposal, and single source processes through the state’s eProcurement system MFMP. Obtain competitive quotes/proposals as requested, either by telephone or in writing. Performs Quality Assurance Reviews on Purchasing Card Transactions.

Coordinate with project managers, the legal office, comptroller, and consultant/contractor/vendor and other sources as appropriate to provide timely action to existing contracts and in documenting all procurement actions. Assist project managers in the resolution of vendor performance and contract compliance issues. Conduct informal training sessions for project and cost center managers and consultant/contractor/vendors to improve understanding of the Department’s procurement process.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of laws, rules, procedures and practices governing the procurement of contractual services and commodities; Knowledge of contract negotiation techniques; Skilled in the use of computer based spreadsheets, internet, databases and word processing applications; ; Skilled in reviewing documents for accuracy and completeness; Skilled in problem-solving techniques; Ability to plan, develop and coordinate the procurement of complex projects for contractual services and/or commodities; Ability to communicate effectively and appropriately both verbally and in writing; Ability to work independently, plan, organize and prioritize assignments; Ability to establish and maintain effective working relationships; Ability to provide contract maintenance and review contracts for validity of requested supplements, amendments, time extensions, change orders and/or renewals and follow through with appropriate action.

MINIMUM QUALIFICATIONS: Associates Degree from an accredited college or university plus 2 years of professional purchasing experience which involved competitive procurement; Florida Certified Contract Negotiator can substitute for Education requirement. Professional or nonprofessional experience can substitute on a year-for-year basis for the required college.

AS A CANDIDATE, YOU MAY BE REQUIRED TO PROVIDE DOCUMENTATION (I.E. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, COLLEGE TRANSCRIPTS, ETC.) TO VERIFY MEETING THESE MINIMUM QUALIFICATIONS.

A Competitive Area Differential (CAD) additive in the amount of $1,268.80 will be added to the annual salary.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

FT LAUDERDALE, FL, US, 33309

Nearest Major Market:Fort Lauderdale

Nearest Secondary Market:Miami