Administrative Coordinator, Visual & Performing Arts

Location: Bowling Green, KY Category: Staff Posted On: Mon Oct 21 2024 Job Description:

The Administrative Coordinator performs a variety of duties for units in the Visual & Performing Arts that are complex in nature and require a high level of initiative, accuracy, and judgement to support effective operation.

Primary Duties and Responsibilities:

Oversee Faculty Load and Compensation process to ensure timely and accurate payment to all full-time and part-time faculty.

Prepare course scheduling in Banner.

Supervise building space to include assigning classrooms, assisting with PDC Projects, completing maintenance requests, and managing offices and common areas.

Oversee office and classroom equipment and supplies.

Provide support to department chairs and complete special projects as needed.

Communicate clearly and professionally both internally and externally from departments.

Cross-train duties to provide departmental and college support when necessary.

Other duties as assigned.

Additional Theatre & Dance Duties include:

Manage student workers to include hiring, onboarding, scheduling, approving timesheets and overseeing duties.

Provide support for recruiting, retention, and outreach events.

Update calendar website and social media with new events and information.

Schedule tours for potential students.

Job Requirements:

Two-year post-secondary education, plus two years related administrative experience OR HS diploma or GED, plus four years administrative experience.

Additional Information:

Hourly Rate: $17.10 – $17.44

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Institutional Equity. To request an accommodation, report a complaint, or ask questions regarding WKUs Discrimination and Harassment Policy (#0.2040), please contact Ms. Ena Demir, Executive Director/Title IX Coordinator via email at ena.demir@wku.edu or by phone at (270) 745-6867. Ms. Demir is also responsible for coordinating the Universitys response to complaints related to sex and gender harassment. Additional information regarding Title IX is accessible via WKUs https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

For information related to job postings, please email employment@wku.edu.