Accounting Assistant – School of Literatures, Cultures and Linguistics – 1027316-6689

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information, please see:
https://illinoisjoblink.illinois.gov/jobs/12282159 Accounting
Assistant – School of Literatures, Cultures and Linguistics

College of Liberal Arts & Sciences

Job Summary

Supports the School of Literatures, Cultures & Linguistics (SLCL)
business office with daily bookkeeping and accounting operations.

Duties & Responsibilities

– T-Card/P-Card reconciliation. Process invoices, reimbursements, and
honorarium payments in Chrome River. Review payment and
reimbursement requests to ensure the completeness of information,
availability of funds, appropriateness of transaction, and
conformity to policies as required for types of funds.
– Assist with preparing, reconciling, and distributing monthly account
information to all departments in SLCL. Check all possible sources
of disagreement if discrepancies occur.
– Record requests for payment and reimbursement in appropriate
tracking sheet. Maintain tracking sheet by following the progress of
payment and reimbursement requests. Includes following up with
submitters and approvers to complete their tasks, following up on
items that are rejected to ensure corrections are made, and follow
up on delayed payments.
– Assist with updating content and maintenance of Business office
website.
– Purchasing using P-card, T-card and iBuy. Serve as a
Procurement/Travel cardholder responsible for making payments to
vendors as needed. This requires communication with vendors, travel
agents, faculty and staff and recording of payment information in
ChromeRiver. Knowledge of P-Card, T-Card and iBuy policies for
restricted and prohibited purchases.
– Provide guidance and recommendations to departmental office support.
– Monitor and respond to inquiries in the business office shared email
box. Assist with record and information management.
– Process cost transfers (journal vouchers), requisitions, purchase
orders, and other transaction documents for completeness, accuracy,
availability of funds, appropriateness of transaction, and
conformity to policies, procedures, and/or contractual agreements.
– Enter student payments/awards in the Departmental Award Web System
(DAWS) and route for approvals.
– Process payments to foreign nationals.
– Serve as back-up to the Accounting Associate for processing deposits
for SLCL. This requires knowledge of the cash handling procedures at
SLCL and for the University.
– Perform other related duties assigned to further the mission of
SLCL.

Required Qualifications

1.High school diploma or equivalent.

2. Any one or combination totaling one (1) year (12 months) from the
categories below:

A. Course work in accounting, as measured by the following conversion
table or its proportional equivalent:

– 6 semester hours equals one (1) year (12 months)

B. Course work in any discipline as measured by the following conversion
table or its proportional equivalent:

– 30 semester hours equals one (1) year (12 months) Work experience in
bookkeeping, office support, or closely related experience.

Successful candidates will have:

– Ability to interpret and communicate policy and rules clearly and
concisely to various stakeholders.
– Ability to work well and communicate effectively with University
administrators, faculty, staff, and students.
– Awareness of, and sensitivity to, cultural and linguistic
differences.
– Commitment to diversity and inclusion. Ability to identify, analyze
and address problems to resolve issues.
– Ability to use independent judgment and discretion to perform tasks
independently.
– Ability to work independently, begin assignments without prompting,
maintain productivity in both quantity and quality of work, and
appropriately plan, organize, and prioritize work.
– Ability to understand and abide by a high standard of professional
ethics to ensure the integrity of the organization.
– Ability to exercise discretion in day-to-day operations and in
handling confidential information.
– Ability to utilize database or spreadsheet applications, including
writing and executing queries and analyzing the data; strong
Microsoft Office computer skills including Excel, Outlook, and Word.
– Knowledge of ChromeRiver, Banner, iBuy, Eddie, and other campus
systems.
– Knowledge of OBFS policies and procedures. Willing to request and/or
pursue internal and external resources for information and training
required to fulfill duties and responsibilities.

Appointment Information

This is a 100% full-time Civil Service 3851 – Accounting Assistant
position, appointed on a 12-month basis. The expected start date is as
soon as possible after the deadline. The collective bargaining agreement
sets a wage of $38,555.40. Salary is competitive and commensurate with
qualifications and experience, while also considering internal equity.
This position is eligible for a hybrid work schedule (remote work and
in-person work in Champaign-Urbana each week) after onsite training
period. Sponsorship for work authorization is not available for
position.

For more information on Civil Service cl