Admissions and Enrollment Management Systems Specialist – Graduate College – 1027255-6689

This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12282155 Admissions and
Enrollment Management Systems Specialist – Graduate College

The Graduate College is now accepting applications for two Admissions
and Enrollment Management Systems Specialists who will provide user
support for the campus and work as part of a team to customize, manage,
and maximize the use of the Graduate College admissions and enrollment
management system (Slate) and the units use of the campus student
information system (Banner). The Slate system is used to support
graduate recruitment and admissions, and current student enrollment and
academic records processes and services.

Duties & Responsibilities:

– Provide technical support to faculty, staff, and student users. This
includes setting up new users and providing training, reviewing user
access annually, responding to requests from departments to make
system updates, creating customized queries and data reports, and
developing how-to guides and videos for users.
– Create and maintain customized application and enrollment management
review workflows within the Reader module of Slate. This will
include using a variety of Slate tools to support the review
structure and advising programs on review structure options.
– Create and maintain application rounds, fields, prompts, rules,
configurations and student populations, and PDF files within the
system to support both centralized and program review processes.
Make application and current student data updates to ensure system
efficiency.
– Create and maintain faculty, staff, and student online portals. This
includes content development and design, report building, and using
rules, queries, and other Slate tools.
– Routinely create queries using configurable joins to support
centralized admissions processing and enrollment management, as well
as create individual queries, exports, and reports for graduate
programs.
– Create and maintain automated emails and communication campaigns
within the Deliver module of Slate for Graduate College and
program-level communications.
– Serve on the Multiple Records Resolution Team (MRRT) for the
Graduate College, collaborating across campuses to address multiple
records issues. Responsibilities include reviewing daily reports,
responding to MRRT tickets, resolving application suspense records,
and identifying duplicate records in Banner and Slate. This involves
assessing data from various campus systems for potential merges or
separations and handling sensitive person and application data.
Additionally, assist in monitoring the daily application interface
between Banner and Slate and coordinating updates with AITS.
– Enforce Graduate College and University policy related to
admissions, registration, and academic records. Enforce University
policies regarding application, student, and reference letter
confidentiality due to federal FERPA policies.
– Maintain daily workload reports; complete miscellaneous projects
related to admissions and enrollment services assigned by the
supervisor and Assistant Dean. Other duties as assigned.

Minimum Qualifications:

– High school diploma or equivalent.
– Two (2) years of work experience in IT-related functions such as
hardware/software support, programming, network design, network
engineering, IT systems integration, or closely related field.
– College coursework which includes Information Technology (IT),
IT Management, Programming, IT systems, or a closely related
discipline may be substituted as follows:
– 30 semester hours equals one (1) year,
– Associates Degree (60 semester hours) equals eighteen (18)
months,
– 90 semester hours equals two (2) years,
– Bachelors Degree (120 semester hours) equals three (3)
years).

Preferred Qualifications:

– Experience evaluating and interpreting policy
– Experience working with Slate or a similar CRM system.
– Experience working with SQL queries and web design.
– Experience working in a fast-paced, team-oriented environment.
– Bachelors degree.

Knowledge, Skills and Abilities:

– Working knowledge of FERPA regulations, academic records, and
electronic records systems.
– Strong organizational and analytical skills.
– Strong organization, analytical, and accuracy skills.

Appointment Information:

We currently have two vacancies and these are a 100% full-time Civil
Service 5031 – Information Technology Technical Associate position,
appointed on a 12-month basis. The expected start date is as soon as
possible after the close of the search. The budgeted salary range for
this position is $50,000.00 – $55,000.00. Salary is commensurate with
qualifications and experience, while also considering internal equity.

For more information on Civil Service classifications, please visit the
SUCSS web site at
https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information:

Applications must