Sr. Project Management Coordinator

Job Description

The Senior Project Management Coordinator will be responsible for administering and coordinating key activities centered within the Facilities and Engineering FE teams business processes and reporting systems. This position is also regularly responsible for supporting training programs continuous improvement projects and providing guidance to others. This role will represent the FE team in global network meetings as a site representative for associated projects and responsibilities within the operations organization.

Responsibilities will include

– Document management pertaining to SOP and JHA creation revisions and workflows executed through CDOCS system

– Maintain a robust scheduling system to ensure training and associated assessments are adequately met to ensure training compliance

– Administer maintain and manage the organizations monthly KPIs using systems such as Smartsheet Tableau and Maximo

– Facilitate monthly business performance meetings with site leadership teams to report performance and corrective actions when metrics are not met

– Manage finances through company report systems to ensure vendor POs are reconciled work with management through monthly meetings to ensure organizational budget adherence

– Maintain FE Work Center Team dashboard and manage improvements through feedback gathering and team workshops

– Produce and distribute regular and custom reports required upon request to support management and leadership team in operations

– Support FE team during audits coordinate IRFs review files and records as required by requesters to ensure timely responses to inspectors and site audit team

– Work as the deviation development lead for FE by facilitating assessment meetings RCAs / CAPA schedules and incident critiques and investigations

– Facilitate meetings and generate meeting minutes to ensure topics discussed are collected appropriately action items documented and tracked and addressed. Schedule follow-up meetings for activities needing further coordination

– Work with management team to develop and maintain a robust training program in LMS. Schedule working meetings with managers to coordinate and update TAPs as necessary prior to Annual Training Reviews for all staff within the FE organization

– May participate in and/or coordinate the presentation of completed projects best practices and continuous improvement initiatives logs and staff recognition activities and organizational events

– Make recommendations for potential solutions to issues encountered and/or problem solve to address countermeasures when assigned

– Provide technical writing support for cross functional groups within the FE organization

– Support management team with developing and facilitating quarterly safety workshops

– Develop the organizations monthly newsletter by working with team leaders from each functional area

– Create presentation materials and spreadsheets as necessary

Basic Qualifications:

Associates degree and 4 years of Project Management or Administrative experience Or High School Diploma / GED and 6 years of Project Management or Administrative experience

Preferred Qualifications:

– Ability to work well in a fast-paced deadline driven environment while collaborating to solve issues and drive continuous improvements

– Excellent written and verbal communication skills adept in communicating key business information

– Outstanding organizational and interpersonal skills

– Proficient Microsoft Office skills MS Word MS Excel MS PowerPoint MS Outlook

– Knowledge of Smartsheet programs

– Experience working with procurement systems

– Ability to prioritize projects

Skills:

project coordination, engineering administration, administrative support, microsoft office, smartsheet, veeva vault, technical writing, ariba, data entry, document control, learning management system, lms

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.