Transportation Assistant (OA)

Summary The position is organizationally assigned to Fiscal Service, and the incumbent performs employee travel management coordinator duties, teller duties and administrative duties in Fiscal Service. Responsibilities Duties include but not limited to: Performs systems administrator duties for a vendor provided computerized travel management program for the VA. Manages all facility policy issues related to employee travel systems and travel credit cards. Perform complex audit and review functions. .Establishes and maintains access for the facilitys computerized employee travel system. Creates and maintain the approval chains for various types of travel documents. Establishes and changes employee user profiles, work groups, approval lines, cost information, reporting functions, and account billing. Complete reports involving expenses, delinquency lists, incomplete vouchers, central billing status and facility service travel budgets. Disburses, receives, examines, deposits, processes and provides custody of cash and cash Items. Receives in the cashiers office (tellers window) items for deposit which require continual direct contact with payers and/or payees in addition to the contact with employees within Fiscal and other services of the hospital. Reviews all cash Items for genuineness and negotiability. Utilizes office automation and electronic systems including word processing, electronic mail, calendar, database management, desk-top publishing, spreadsheets and electronic timekeeping to perform service level administrative duties. Receives visitors to the office and provide general information and/or set up appointments. Arranges for meetings or conferences Including selecting mutually satisfactory time, reserving meeting rooms, notifying participants and preparing reports of the proceedings. Performs timekeeping functions for the service. Meets the needs of customers and provides the customer with consistent information according to established policies and procedures. Work Schedule: Monday-Friday, 8:00 am – 4:30 pm Telework: Ad-Hoc VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Transportation Assistant (OA)/PD70546A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) – See “Additional Information” below for details. 5 CFR 330.502 – General restriction on movement after competitive appointment applies. Qualifications To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 09/25/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing systems administrator duties for a vendor computerized travel management program; knowledge of cash accountability, control and processing procedures of Federal agencies and commercial institutions; utilizes office automation and electronic systems including word processing, electronic mail, calendar, database management, desk-top publishing, Excel spreadsheets and electronic timekeeping to perform service level administrative duties; provides the customer with consistent information according to established policies and procedures; handles conflict and problems in dealing with the customer constructively and appropriately. You will be rated on the following Competencies for this position: Customer Service (Clerical/Technical) Manages Resources Technical Competence Technology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee sits comfortably to do the work but is required to stand when paying and receiving cash. Intermittent walking: standing; bending; carrying of light items such as papers and the night deposit box is required. Work Environment: The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms. The work area is adequately lighted, heated, and ventilated. The agent cashiers office door is locked and alarmed. For more information on these qualification standards, please visit the United States Office of Personnel Managements website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicants criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.