Travel and Honoraria Lead – R6586-2603

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SUMMARY

The Travel and Honoraria Lead oversees a staff and provides
administrative travel reimbursement and honoraria support for the
Department of Energy (DOE), Office of Science. This position is
responsible for making accurate and cost-effective foreign and domestic
travel arrangements, providing technical knowledge of Federal foreign
and domestic travel regulations, and ensuring reimbursements and
payments are disbursed in a timely manner. As a federal contractor, CNI
is a drug-free workplace and adheres to the Federal Controlled Substance
Act.

ESSENTIAL REQUIREMENTS

Experience operating in Concur software.

Knowledge of Federal requirements regarding payments of honoraria to
foreign citizens.

Knowledge of Federal travel regulations.

Experience supervising a staff of up to ten (10) individuals.

KEY DUTIES AND RESPONSIBILITIES

Essential Duties and responsibilities include the following. Other
duties may be assigned.

Leads and mentors assigned staff. Provides training and direction for
ensuring the achievement of maximum performance with high standards and
exercises supervisory personnel management responsibilities.

Uses Concur software to book hotel and all modes of transportation
reservations according to Federal government guidelines, to include
working through transportation schedule changes

Interacts with clients and researchers from the United States and abroad
to support travel requirements.

Demonstrates excellent customer service in interacting with
representatives from a large Federal agency.

Assists travelers in using Concur and in completing expense
reimbursement processes.

Initiates, processes and completes honoraria payments to both domestic
and international subject matter experts.

Responds to requests for assistance with a sense of urgency on cases
having a high priority for expedited action and response operation.

Provides travel support for other invitational, domestic, international,
and special groups, as assigned.

Reviews requirements of foreign and domestic travel regulations and
policy changes, etc. Informs and instructs other office personnel on
requirement changes.

Reviews and audits travel orders to ensure travel mode and entitlements
accurately reflect travelers itineraries and comply with Federal
travel regulations

Assesses travel orders to ensure that they follow regulatory guidance
and that they reflect appropriate accounting citations, funding
allotments and budget clearances. Prepares financial status data and
reports for management, as required.

Reviews local, domestic, and international travel reservations,
authorizations, and vouchers. Adheres to policy compliance / reporting.
Assists employees in the use of online travel systems.

Contacts travel planners and/or travelers concerning errors in
authorizations and vouchers.

Provides accurate and timely records of travel to resolve reimbursement
issues. Assists with adjustments after travel has occurred. Resolves
missing, non-payments, over payments or under payment issues.

Ensures quality control and compliance to the Federal Travel Regulations
(FTR) and departmental policy for all travel authorizations and expense
reports.

Responsible for aiding in own self-development by being available and
receptive to all training made available by the company.

Plans daily activities within the guidelines of company policy, job
description and supervisors instruction in such a way as to maximize
personal output.

OTHER DUTIES

Please note this job description is not designed to cover or contain a
comprehensive listing of activities, duties or resp nsibilities that are
required of the employee for this job. Duties, responsibilities and
activities may change at any time with or without notice.

EDUCATION AND EXPERIENCE

Bachelors degree and a minimum of seven (7) years relevant
experience, or equivalent combination of education/experience.

JOB SPECIFIC KNOWLEDGE/SKILLS/ABILITIES

Operational knowledge of online travel systems, including Ad Trav, FTMS,
and Concur.

Working knowledge of Federal Travel Regulation (FTR).

Requires knowledge in using Microsoft Office Suite and other DOE legacy
administrative systems.

Operational knowledge of standard office practices and procedures.

Proficient in the use of standard office equipment and automation
systems.

Requires knowledge in gathering and synthesizing data from various
sources to support reporting process.

Excellent verbal and written communications skills.

Excellent customer service and relationship-building skills.

Ability to effectively interact with a large, diverse customer
population.

Excellent listening and problem resolution skills.

Excellent organization an