Clerk

Essential Elements Provides Council Leadership support by reviewing and
preparing Council dockets, agendas, reports and Council Orders. Provides
Committee support by reviewing and preparing Committee agendas and
reports along with supporting documents, making recommendations for
scheduling, preparing communication for Committee Chairs, prioritizing
agenda items, attending evening meetings of assigned Committees,
providing staff support during meetings, managing legal requirements of
public hearings including proper notifications and placing legal
advertisements and provide advice and recommendations regarding the
legislative process for Committee members, city personnel and citizens.
Committee Clerk must possess detailed familiarly with all items before
assigned Committees. Provides overall City Council support by generating
written communication for Council members, requesting information from
City Departments or outside agencies, coordinating review of docket
items and requests with appropriate Department Heads, conducting
research and archival retrieval, providing support for special
committees of the Council as needed, exercising discretion in handling
and monitoring confidential information in executive sessions and
providing guidance to Councilors in framing issues for the docket
including providing advice and recommendations of the legislative
process. Committee Clerk must possess familiarity with all items before
the City Council. Primary Elements Provides citizen service by notifying
interested citizens of upcoming agendas items, directing and explaining
City Council and Committee processes and items and responding to citizen
inquires of all kinds via telephone, email and office visits including
research and archival retrieval. Manages website content by posting all
agendas, reports, supporting documents and audio to the City website and
keeping Committee pages updated for retrieval by the public as well as
City Councilors. Updates government directories and documents as
necessary. Possesses a working knowledge of the City Ordinances, an
expert knowledge of ordinances and processes pertaining to assigned
committees, general knowledge of Massachusetts General Laws including
Open Meeting Law and of the operations of City Government. Undertakes
special projects as required including research, analyzing and
evaluating data and preparing results and recommendations. Special
events planning also required. Attends and participates in staff,
department, training and other meetings. Secondary Elements Performs
other duties as required. QUALIFICATIONS: To perform this job
successfully, an individual must be able to perform each element
satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential
functions. EDUCATION AND EXPERIENCE: Bachelors degree and one to three
years of related experience and/or training or equivalent combination of
education and experience. Knowledge of recording and office procedures
and the operation of office equipment such as personal computers and
computer software, data processing and/or word processing. LANGUAGE
SKILLS: Ability to read and interpret documents such as reports and
procedures manuals. Ability to write reports and correspondence. Ability
to present information effectively, which may be controversial in
nature, one-on-one, or in small groups, to citizens or employees of the
City. MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide
in all units of measure, using whole numbers, common fractions,
decimals. Ability to calculate figures and mounts such as discounts,
interest, commissions, proportions and percentages. Ability to apply
concepts of basic algebra. REASONING ABILITY: Ability to apply common
sense understanding to carry out detailed w