CDOC – Administrator III – Budget Office

CDOC – Administrator III – Budget Office

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CDOC – Administrator III – Budget Office

Salary

$4,809.00 – $7,695.00 Monthly

Location

Canon City, CO

Job Type

Full Time

Job Number

CAA 3255 Administrator III

Department

Department of Corrections

Opening Date

09/23/2024

Closing Date

10/8/2024 4:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

Canon City, CO

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

molly.halbach@state.co.us 719-723-3896

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

Description

Benefits

Questions

Department Information

This position is only open to Colorado state residents

This position is located in Canon City.

This posting may be used to fill future vacancies at this location.

Colorado Department of Corrections Mission: We are a team of dynamic and diverse professionals building a safer Colorado by cultivating transformative opportunities for those under our supervision.

Our Vision …”Building a safer Colorado for today and tomorrow”.

CORE Values

Community Safety

Dignity, Diversity and Respect

Opportunity

Collaborative partnerships

If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.

In addition to a great agency and rewarding, meaningful work, we offer:

Distinctive career advancement opportunities throughout the state system;

Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans;

Medical and dental health plans;

Short and long term disability coverage;

Paid life insurance;

11 paid holidays per year plus vacation and sick leave;

Wellness program, tuition reimbursement, training opportunities and more.

Description of Job

This position provides fiscal oversight and reporting to the Budget Office, CDOC Management, and the Wardens of assigned facilities. Position reviews and directs expenditures in accordance with procurement, personnel, and fiscal rules.

Job Duties:

Analyzes requisitions to determine appropriate procurement method, interpreting and applying fiscal rules to avoid violations;

Provides budget reports for operating and personal services allocations to management staff on a monthly, quarterly, and annual basis;

Review and direct expenditures in accordance with procurement, personnel and fiscal rules;

Determine available funds by monitoring allocations;

Complete deposits and reconciles cash transactions with general accounting staff;

Conduct analysis on resulting data, identifies trends, and develops projections for consideration by management in making discretionary spending decisions;

Conduct research to detect and correct errors, reconstruct and reconcile financial transactions, providing requested information to the Budget Office for use by management, the Office of State Planning and Budget, and the Joint Budget Committee;

Provide oversight and daily management of the procurement card program, by assisting stakeholders with the application process, recommends spending limits, providing training of cardholders in fiscal responsibilities, auditing card holder transactions, and providing feedback to correct misunderstandings;

Facilitates appropriate access and use of financial tools and reporting systems among stakeholders;

Provide customer service to vendors and internal stakeholders, including timely processing including housing vouchers, approved treatment provider invoices, and other financial documents;

Other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Requirements:

Six (6) years of full-time professional experience in auditing, accounting, budgeting, or statistical research.

OR

A combination of education from an accredited institution in accounting, business, finance or closely related field of study and/or relevant experience as defined above equal to six (6) years.You must submit a copy of your unofficial transcripts with your name, college name, degree and date conferred in order to receive credit. .

Professional work involves exercising discretion, analytical skill, judgment, and personal accountability and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is: uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelors or higher degree with major study in or pertinent to the specialized field and continuously studied to explore, extend and use additional discoveries, interpretations, and application and to improve data, materials equipment, applications, and methods.

REQUIRED COMPETENCIES:

Excellent analytical and critical thinking skills;

Impeccable organizational skills and compelling attention to details;

Superb written and oral communications skills;

Ability to interpret complex rules, regulations, policies, procedures and guidelines;

Advanced proficiency in Microsoft Office (i.e. Word, Excel, Access and PowerPoint);

Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind.

PREFERRED QUALIFICATIONS:

Relevant years of state service;

Experience with State procurement;

Experience with the States Fiscal Rules;

ONLY APPLICANTS WHO MEET THE MINIMUM REQUIREMENTS BY THE CLOSING DATE SHALL BE CONSIDERED FOR THIS ANNOUNCEMENT

IMPORTANT INFORMATION

The Assessment Process : Your application will be reviewed to determine if you meet the minimum Qualifications (MQs). Applicants that meet MQ’s will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application material and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants in order to establish an eligible list for referral to the hiring manager for final consideration.

Be sure the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job , Minimum Qualifications , Required Competencies and Preferred Qualifications as listed above. Resumes and “see resume” statements will not be accepted in lieu of the “Work Experience” section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants.

If you have transcripts, a license or other relevant documentation regarding your qualifications, upload and attach copies to your application.

If an unofficial copy of transcripts is being submitted at the time of application, transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.

Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution.

In order to process a background investigation, your application must include at least (10) ten years of the most current work experience unless experience related to the job for which you are applying is later than (10) years. Failure to provide this information could result in delays and/or elimination from the background investigation process

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt to upload (attach) it.

You are encouraged to print a copy of this announcement for your records

Conditions of Employment: All job offers are contingent upon a successful medical screening by a healthcare professional, certifying the candidates ability to perform the essential functions of the position. Applicant must consent to hold harmless CDOC and its agents and staff from any liability arising in whole or in part from the testing and the use of this information in connection with CDOC’s consideration of application for employment.

Must be 21 years of age;

Possess a valid driver’s license;

Possess a high school diploma or GED;

Have NO felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The CDOC shall not hire nor promote anyone who may have contact with an offender who has engaged in sexual abuse which includes acts, activity, and sexual behavior, in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents.

Applicants must be legally eligible to work in the United States to be appointed to this position. CDOC uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. CDOC does not sponsor non-residents of the United States.

Successfully pass all modules of the Colorado Department of Corrections Basic Training, to include English reading comprehension , relevant competency assessments and written/practical exams in Defensive Tactics;

Possess the physical ability to successfully complete Defensive Tactics;

Lift arms above head and kick as high as own waist;

Stabilize another person to accomplish a controlled take down;

Use arms, palms of hands, shins, and feet to deliver blows;

Withstand impact (slow speed or with a safety bag) on own body from strikes/blows;

Swing a baton in a striking technique;

Rotate body 90 degrees with feet planted for striking with foot or using a defensive tactic;

Get down on one or both knees and up again with multiple repetitions;

Will be exposed to Oleoresin Capsicum during Basic Training and will be exposed while on assignment;

Must be able to see and hear in order to observe, address and respond to potential breaches in safety and security;

Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury;

Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently;

Work in situations involving assaultive behavior, physical control of another person and/or restraint situations;

Deal with individuals with a range of moods and behaviors, utilizing tactfulness and a congenial, personable manner;

Work with people of the opposite sex, diverse racial ethnic groups, mentally ill and emotionally disturbed offenders;

Communicate by talking, listening and/or signaling people to convey or exchange information, assignments;

Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings;

Willing and able to travel;

Willing and able to work various shifts, days, afternoons, graveyards (nights) which includes a rotating shift schedule;

TB (tuberculosis) screening is required of all new employees upon hire;

Employees may be required to submit to regular serial testing and reporting for COVID-19.

Successful completion of a background investigation is required. Should applicant’s background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department of Corrections with written/official disposition of any charges.

The CDOC is committed to a work environment free from illegal drugs and alcohol. Employees (see exception below) may use marijuana in their personal time but are prohibited from working while under the influence of any substance, including marijuana. A drug test will be administered to all new employees; employees must successfully pass. Random drug screening will occur throughout employment.

Exception: Peace Officer Standards and Training (POST) certified employees are prohibited from the use of marijuana. Health care professionals must check their licensing requirements regarding marijuana use.

Appeal Rights: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpastate.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Directors Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

After submitting an application, you should receive an email acknowledging your submission. If you do not get the email, please check to ensure you have actually submitted the application and typed the correct email address on the application.

Include a working email address on your application; one that is checked daily as time sensitive correspondence WILL take place via email. You may receive email notifications from a Colorado Dept. of Corrections employee or from this email address: info@governmentjobs.com. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email; if you do not receive correspondence soon after the closing date or if you have questions about this job announcement, please contact Molly Halbach at molly.halbach@state.co.us.

SCHEDULED DATES OF POSSIBLE APPLICANT ASSESSMENTS (I.E., EXAMS, ORAL BOARDS, WRITTEN EXAMS) WILL NOT BE MADE UP. IF YOU FAIL TO SHOW AT THE APPOINTED DATE/TIME, MAKE-UPS WILL NOT BE ALLOWED.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Corrections is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Employee Relations Specialist, Ana Andersen , at docemployeerelations@state.co.us or call 719-723-3998 .

ALL DEPARTMENT OF CORRECTIONS FACILITIES AND BUILDINGS ARE TOBACCO FREE.

WE STRONGLY ENCOURAGE PROTECTED CLASSES TO APPLY.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agencys contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the “Print” icon.

01

By clicking below, you acknowledge that your name will be removed from the eligibility list should you decline to interview or decline an offer from a location that you have chosen on this application.

I acknowledge that my name will be removed from the eligibility list should I decline to interview or decline an offer from a location that I have chosen on this application.

02

If you are using college course work to meet the minimum qualifications for this postion, a copy of your official (or unofficial) transcript noting degree type and date conferred/awarded is required by the application deadline. Have you attached/uploaded your transcripts?

Yes, I have attached my transcripts.

No, I am not using college course work to meet minimum requirements for this position.

03

Are you a veteran? (If yes, please attach your DD214 member 4 form to your application). Also, if you have a disability you must include a disability letter with your DD214.

Yes

No

04

Describe your experience preparing a budget for an organization. Include the type of organization, number of employees, dollar allotment, and level of detail used in the budget.

05

Describe in detail your experience conducting data analysis, identifying fiscal trends, developing projections, and providing fiscal guidance for an organization

06

By clicking below, you acknowledge that you have completed the application in its entirety, scanned and uploaded all required documents, and that failing to do so could result in your application not being accepted.

I so acknowledge.

07

By click below, you acknowledge that the selections process may consist primarily of a review of your application, documents submitted, and supplemental questions against the minimum qualifications, required competencies, and preferred qualifications.

I so acknowledge.

Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the “Printer” icon located above the job title

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Website

https://careers.colorado.gov/

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