Student Records & Curricular Specialist II (Inst)

Student Records & Curricular Specialist II (Inst)

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Please see Special Instructions for more details.

Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:

Resume

Unofficial Transcripts

Letter of interest specifying qualifications and experience (cover letter)

Names, addresses, telephone numbers and email addresses of at least three references who can specifically comment upon your teaching ability, experience and professional preparation (references)

Inquiries should be addressed to:

Ryan Bench

Associate Registrar & Search Chair

ryan.a.bench@uwrf.edu

Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before October 17, 2024.

Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.90%; attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to

https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf

UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.

Posting Details

Position Information

UW – System Position Title Student Records & Curricular Specialist II (Inst)

Business Title Course Equivalency Rule Specialist

Major Department Code Registrars Office (J036000)

Appointment Type Academic Staff-Fixed Term Renewable

FLSA Status Exempt

FTE (Percentage of Appointment) 100

Typical Working Schedule

M-F 7:45 am to 4:30 pm and as needed

Hybrid or On Campus

Position Summary

The Registrar’s Office provides foundational support for the delivery of services to students and faculty across campus. This position has responsibility for the operational and functional processes related to the student’s academic record and transfer credit processing. This position will manage transfer credit processing and will be a direct liaison to the Admissions Office to assist prospective transfer students understand how their credits will transfer to our degree programs. Given the scope of responsibilities involved in this position, a thorough knowledge of the policies that govern degree requirements for all programs and majors offered will be necessary to function in the position.

Responsibilities

Transfer equivalency table maintenance (50%)

Play a leading role in creating and maintaining transfer course equivalency rules in the uAchieve, Transferology, and the Transfer Evaluation System ( TES ).

Support the entry and maintenance of external transfer institutions, subjects, and courses in the foundational tables supporting transfer credit processing.

Research changes in course descriptions, numbering, etc., in TES /Transferology for external institutions and other sources of transfer credit and update transfer course equivalency tables as appropriate.

Using professional standards and existing campus policy for awarding transfer credit, establish transfer course equivalency rules appropriate for UW-River Falls’ undergraduate curriculum and program requirements.

Transfer course evaluation and equivalency (20%)

Acquire and maintain a detailed working knowledge of applicable policies, procedures, regulations, rules, statutes, and laws; ensure compliance with those requirements.

Acquire and maintain a detailed working knowledge of UW-River Falls’ curricular offerings and degree requirements.

Evaluate coursework taken at external domestic and international colleges and universities by new freshmen, new transfer students, currently enrolled/continuing students, and re-entry students.

Create new rules in uAchieve, Transferology and the Transfer Evaluation System ( TES ) for transfer articulation.

Update and audit student records with transfer credits adhering to established standards for timely and accurate processing.

Use reporting tools to regularly audit posted credit to identify and resolve issues related to articulated transfer credit and transfer course equivalency rules.

Partner with the Associate Vice Chancellor of Academic Affairs and Graduate Studies to support faculty in development of pathway and articulation agreements.

Liaison to the Admissions Office (20%)

Assist the Admissions Office in unofficial credit reviews as needed for prospective students

Serve as a resource for course equivalencies for the Admissions Transfer Team

Serves as the primary resource for faculty and staff regarding transfer equivalencies and works directly with the Associate Registrar in updating rules in uAchieve and TES .

Liaison to UWRF department chairpersons, sending equivalencies to them for review and corresponding to them as necessary concerning transfer equivalencies and update the Admissions Transfer Team as appropriate.

Other (10%)

Serve on Registrar’s Office and intuitional committees as appropriate

Stay current with responsibilities through professional development

Perform miscellaneous job-related duties as assigned

Knowledge Skills and Abilities

Required:

Earned Bachelor’s Degree

Minimum of one year of professional experience related to position responsibilities

Ability to work as a team and maintain productive working relationships with colleagues

Preferred:

Earned Master’s Degree

Experience with evaluation of transfer credit processing

Demonstrated experience and knowledge of student information systems (PeopleSoft/Oracle Campus Solutions), Perceptive Software or similar document imaging system, or Transferology/U.Achieve

Professional experience in a Records and Registration Office

Posting Detail Information

Posting Number AAF00984

Number of Vacancies 1

Desired Start Date 11/01/2024

Position End Date (if temporary)

Open Date 09/24/2024

Closing Date

Applicant Review Date 10/18/2024

Open Until Filled Yes

Special Instructions to Applicants

Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:

Resume

Unofficial Transcripts

Letter of interest specifying qualifications and experience (cover letter)

Names, addresses, telephone numbers and email addresses of at least three references who can specifically comment upon your teaching ability, experience and professional preparation (references)

Inquiries should be addressed to:

Ryan Bench

Associate Registrar & Search Chair

ryan.a.bench@uwrf.edu

Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before October 17, 2024.

Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.90%; attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to

https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf

UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.

Legal Notices

EEO/AA Statement

UW-River Falls is an equal opportunity, affirmative action employer subject to all state and federal regulations pertaining to non-discrimination based upon sex, gender identity or expression, sexual orientation, race, color, national origin, religion, disability, marital status, age, arrest and/or conviction record, veteran or military status. All persons, especially women, minorities, veterans, and persons with disabilities are encouraged to apply.

Employment is subject to federal laws that require verification of your identity and legal right to work in the United States as required by the Immigration Reform and Control Act.

Confidentiality of Applicant Materials

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7).

Title IX Notice

As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF’s Title IX Coordinator at titleix@uwrf.edu; the Department of Education’s Office for Civil Rights; or both. For more information, please see uwrf.edu/titleIX.

Annual Security and Fire Safety Report (Clery Act)

The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at https://www.uwrf.edu/Police/Annual-Security-Report.cfm or call University Police at 715-425-3133 for a paper copy.

Criminal Background Check and Reference Check Policy

Employment will require a criminal background check. It will also require you, your most recent employer, and all previous UW System institution and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per UW System Administrative Policy 1275.

Other Notices

Supplemental Questions