Credentialing Prog Assistant

Summary This Credentialing Program Assistant position is located at the VA Boston Healthcare System in the Medical Service, located at the West Roxbury, MA campus. This position is a full time at 40 hours per week. Responsibilities The incumbent is responsible for direct coordination of the credentialing and privileging process of the members of the Medical Service (Physicians, RNPs & PA(C)s) as well as indirect overseeing of the credentialing and privileging process/scope of practice of the Emergency Physicians, Primary Care Physicians and Primary Care RNPs. The incumbent is involved with Resident credentialing and privileging as well which includes coordination and management of the daily operations of the Medicine Residency House staff Programs, which are fully integrated with the Residency programs of the Brigham and Womens Hospital, the Beth Israel Deaconess Medical Center and Boston University Medical Center. Major Duties: The direct duties relate to new appointments, re-appointments, licensure renewals and clearance, Federation of State Medical Boards clearance, and credential verification. S/he maintains a database for all time sensitive certifications and licenses. S/he requests, receives, and reviews quality assurance ongoing and focused peer review process documentation from all of the physicians/RNPs/PA(C)s mentioned above from the Medical Service as well as assuring the receipt of the documents from other services. This includes not only annual quality assurance/peer review but coordination of the more frequent focused peer reviews for those who are new appointees or those who require performance practice plans. S/he drafts memos for signature by the Chief and/or Associate Chief of Medicine. The incumbent is responsible for following up on continuing medical education credits and works with each new/re-appointed staff member to make sure that the appointment process is understood and completed in a timely and thorough manner. In addition to coordinating all administrative aspects of this program, the incumbent functions as the technical advisor to Medicine as the liaison with the Medical Staff Office on all credentialing and privileging matters. S/he ensures all recommendations from the Professional Standards Board are acted upon in a timely manner and provides technical guidance to the Medical staff on the intricacies of the Credentialing and Privileging process. The incumbent functions as the Medical liaison with the Nursing and other Professional Standards Boards and ensures all requirements are met for the initial appointment of Medicines Advance Practice Nurses, and other technical positions as necessary. S/he may provide direction to nursing staff on qualifications for promotions and special advancements. S/he prepares and submits documentation for these promotions and advancement as required. The incumbent works closely with the Human Resources Service on new appointments and changes in appointment status. This is especially true with the coordination of newly appointed WOC (without compensation) providers and Fee Basis providers. In this role, the incumbent must have a comprehensive and working knowledge of personnel procedures and practices. S/he completes any other duties as assigned by his/her supervisor. Work Schedule: Monday through Friday 7:30am – 4:00pm Compressed/Flexible Schedule: Not Available. Telework: Not Authorized Virtual: This a not a virtual position Position Description Title: Credentialing Prog Assistant/PD00961A Relocation/Recruitment Incentives: Not Available Financial Disclosure Report: Not Required NOTIFICATIONS: This position is in the Competitive Service. Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held. This is an NAGE Bargaining Unit position. Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System. Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment. This position is covered by locality-based comparability pay. Narrative responses to the knowledge, skills and abilities (KSAs) will be required from the selectee in order to proceed with the appointment. Incomplete applications will not be considered. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) – See “Additional Information” below for details. This position is a Bargaining Unit Position. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement10/07/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience GS-6:You must have at least one (1) full year of specialized experience that equipped you with the knowledge, skills, and abilities to successfully perform the duties the Program Support Assistant at the GS-05 level and that is typically in or related to the position to be filled. Specialized experience is experience such as receiving and directing telephone calls and greeting visitors. Preparing correspondence, reports, and other documents based on information gathered from program files or other records. Establishing and maintaining program files and records. Knowledge of various office automation software, processing procedures, and function keys to produce a wide range of documents, such as graphics or tables within text, editing and reformatting electronic drafts, and updating and revising existing databases or spreadsheets. Knowledge of standard office equipment, such as computers, copiers, fax machines, and office automation systems to perform a substantial range of office automation support. Proper use of grammar, spelling, capitalization, punctuation, and commonly used specialized terminology to prepare written material correctly. Note: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hour worked per week. TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. Physical Requirements: The work area is usually an adequately lighted, heated, and ventilated office of medical facility setting. The work environment involves everyday risks or discomforts that require normal safety precautions. The sedentary and may require some walking, standing, bending, carrying and/or lifting of light items like papers or books. The work requires light to moderate levels/times performing keyboarding to prepare correspondence. The duties and responsibilities of the position require mobility between various clinics within the Medical Center. The PSA must be composed at all times while providing customer service to Veterans and their caregivers during their emotional and/or physical stress. Education There is no education substitution at this grade level. Additional Information VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPMs Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the “Who may apply” eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. If you are unable to apply online view the following link for information regarding an Alternate Application