Materials Management Administrative Coordinator

Position Summary

At Stony Brook Medicine, the Materials Management Administrative Coordinator will assist the materials management department with ordering and receiving, supplies and implants for surgical cases in the Perioperative Areas of Stony brook Hospital. They will handle AP, Purchasing and Vendor issues as they arise and make sure inventory is received against order sheets. They update inventory sheets as directed by the Supply Techs and Materials Manager based on usage.

Duties of a Materials Management Administrative Coordinator may include the following but are not limited to:

• Order by blanket PO or by obtaining a requisition the daily orders including supplies and implants.
• Checking PO54 against par sheets each day prior to ordering to ensure order wasnt placed.
• Monitors and facilitates change order notices and ensure balances are unencumbered and items received.
• Obtain product information and pricing from companies with regards to new products.
• Request new Lawson numbers when needed.
• Update par sheets with pricing, new items, new Lawson numbers.
• Checking in the order each day against the book of open Reqs.
• E-mail Receiving when orders are received incorrectly with appropriate action.
• Assist with Accounts payable issues when they arise.
• Help with documentation and filing of all human tissue products received/used.
• Maintain backorder logs and communicate with the appropriate parties what is backordered.

Qualifications

Required: Associates degree and at least 2 years of healthcare setting experience in a healthcare setting or, in leu of a degree, at least 5 years of healthcare setting experience. Ability to multitask in a high paced environment. Strong communication skills, especially via telephone.

Preferred: Materials Management area experience. Experience with Microsoft Outlook, Microsoft Excel, Lawson, Cerner, and/or Surginet.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicines Employee Health Services
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

The hiring department will be responsible for any fee incurred for examination.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $43,372 – $52,020 / year.

The above salary range represents SBUHs good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidates validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

• Location pay for UUP, CSEA & PEF full-time positions ($3400)
• Night shift differential ($000), evening shift differential ($000)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.