Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist

Job Description

We are seeking an Accounts Receivable Specialist to join our team!

Your duties will include but not be limited to:

Accounts Receivable, Business to business collections – minimum of 30 client contacts per day through email or phone calls

Submissions of special handling invoices – i.e., use of 3rd party client portals to submit invoices

Processing of manual invoices and manual credit memos for the company

Processing of new clients, including completion of vendor forms and providing credit reports

Daily documentation and submission of detailed collection notes in Excel

Daily review of accounts receivable aging report and cash receipts report

Daily/weekly submission/reconciliation of unapplied payments and credits; bad debt expense (BDE) forms, and other related paperwork

Lead weekly AR meetings – Must have quick access to accurate client information

Daily use of accounting and laboratory databases. Systems training will be provided

Respond to customer inquiries, including providing copies of invoices, chain of custodies, monthly statements, and other related paperwork

Liaise between Project Managers, Office Manager, and corporate office

Will be trained on AP duties as ‘backup’

Other duties as assigned – providing AR/sales reports from the system, placing accounts on financial hold through the system, provide audit documentation, and others.

Hard Skills

Business to business – collections

Experience with credit and signing up new accounts

Experience working 30 accounts a day via phone & email to reduce aging report

Strong Excel skills – Pivot tables, V-lookups

Job Type

This is a Contract-to-Hire position with a duration of 6 Months before conversion to direct placement.

Work Site

This is a fully on-site position in Folsom, California.

Work Environment

Shift: 8am-5pm; Immediate team size: 2

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.