Sr Executive Assistant for Office of the President

Job Summary:

The Senior Executive Assistant for the Office of the President reports directly to the President and works closely with the leadership team to support the University’s mission. This role provides critical support to the President, Legal Counsel, and Government Relations offices within the Office of the President. The incumbent will coordinate and monitor information flow, handle requests from students, staff, faculty, and external constituents and respond to these requests by conducting legal and other research, coordinating necessary documents, or scheduling meetings to resolve important matters. Key duties include managing the daily operations of the President’s office, managing the President’s and Legal Counsel’s calendars, organizing various activities such as conference calls, internal and external meetings, speaking engagements, and ensuring all necessary meeting preparations—such as agendas, media, IT needs, room reservations, and catering—are efficiently handled. Additionally, the role includes preparing, reviewing, and finalizing various documents, including legal documents, from draft to final copy and supervising support staff member(s) within the Office of the President. As a member of the President’s senior staff, the incumbent must handle highly sensitive information with a high degree of professionalism and confidentiality.

Required Qualifications:

-Extensive experience providing senior-level administrative support, demonstrating a track record of managing complex tasks and projects.

-Exceptional communication skills, both written and oral, with proven experience in preparing, -reviewing, and finalizing various documents from draft to final copy.

-Strong time management skills and scheduling, including handling complex and sensitive functions with discretion and efficiency.

-Proficiency with Microsoft Word, PowerPoint, Excel, and calendaring software, as well as other related programs essential for administrative support.

-Demonstrated ability to maintain the highest level of confidentiality in handling sensitive information and tasks.

-Proven high level of integrity and trustworthiness in managing sensitive and critical issues.

-Experience working collaboratively with diverse individuals and teams.

Preferred Qualifications:

-A minimum of two years of experience as a legal secretary or paralegal preferred.

-Supervisory experience preferred.

-Experience in performing legal research and analysis preferred.

-Experience drafting legal documents which may include but are not limited to court filings, legal memoranda, and legal correspondence preferred.

Work Location: Radford

Posting Number: AP00455P

Position Number: FA3660

Department: President, Office of the-40001

Application Review Date: 10/25/2024