Student Assistant (Texas CPM Program Assistant)

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Please see Special Instructions for more details.

Resume, cover letter, and list of three references is required.

Posting Details

Position Information

Job Title Student Assistant (Texas CPM Program Assistant)

General Description

This is a student position responsible for assisting in the operations and activities of a department or a departmental project, program, or function. This specific position performs administrative assistant duties for the Texas Certified Public Manager ( CPM ) program.

Job Duties

1. Assists with the scheduling of CPM classes and notifies participants.

2. Ensures classrooms/venues, equipment, catering arrangements, and other requirements are scheduled or canceled in advance.

3. Handles set up/clean up before and after a class.

4. Sends appropriate pre-class information to participants in advance of training courses.

5. Sends invoices.

6. Sends parking permits to participants.

7. Sends CPM Friday class schedule ahead of the class date.

8. Prints training support materials/handouts for training courses and assists with the creation or formatting of materials/handouts.

9. Distributes course evaluation (feedback) questionnaires following classes and compiles/communicates feedback to the program director.

10. Records all participants’ training attendance.

11. Keeps a record of all participants’ tracks taken/completed.

12. Keeps records and files up to date, filing forms within a shared network drive environment.

13. Compiles and organizes CPM payment deposits and records of payment.

14. Collects, grades, and records homework from participants.

15. Generates track completion certificates for participants.

16. Oversees the lunch order for CPM Friday classes.

17. Orders stickers for each track at the Graphic Shop.

18. Follows procurement card regulations (i.e., keep track of and scan receipts, keep card secure, make sure of tax exemption when making purchases).

19. Provides general administrative support for the program director, trainers, faculty, and practitioners.

20. Manages and maintains social media sites (Facebook and LinkedIn).

21. Assists in the delivery of class instruction at a fundamental/administrative level when assigned.

22. Performs other related duties as assigned.

Required Knowledge, Skills, and Abilities

The individual must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.

1. Knowledge of, or the ability to learn, departmental and university policies and procedures.

2. Knowledge of cloud-based file systems.

3. Skill in data entry.

4. Skill in completing assignments accurately and with attention to detail.

5. Organizational skills that produce deliverables on time.

6. Ability to stay focused on the task at hand.

7. Ability to communicate effectively in both oral and written form.

8. Ability to establish and maintain a good rapport with faculty, staff, participants, and speakers.

9. Ability to interact professionally with diverse groups.

10. Ability to establish and maintain effective interpersonal relationships.

11. Ability to provide effective customer service.

12. Ability to work independently with general guidance.

13. Ability to support a productive office atmosphere.

Required Qualifications

The minimum education required for admittance as a student at Stephen F. Austin State University.

No direct experience is required. Training and instruction will be provided.

Students must have a 2.3 GPA or higher (cumulative & current).

Preferred Qualifications

Physical Demands

Special Conditions for Eligibility

A student must be enrolled in six or more semester hours to be eligible for student employment during the fall or spring semesters. To be eligible for student employment during the summer, a student must be enrolled in three or more semester hours or be registered for courses in the upcoming fall semester.

Student assistants may not hold any other type of position such as a graduate assistantship or temporary casual employment at the same time that they are employed as a student assistant.

Position End Date (if temporary)

Posting Detail Information

Posting Number SA2024-229

Number of Vacancies 1

Posting Open Date 09/30/2024

Review Start Date 10/04/2024

Posting Close Date

Work Schedule Flexible but must be completed Monday-Friday between 8:00 AM-5:00 PM

Min Pay Rate $12.00-$15.00/hour depending on qualifications

Open Until Filled Yes

Special Instructions to Applicants

Resume, cover letter, and list of three references is required.

EEO Statement

Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.

Posting Quick Link https://careers.sfasu.edu/postings/12169

Department Information

Department Government

Contact Name Dr. Richard Herzog

Contact Phone (936)468-2446

Contact Email rherzog@sfasu.edu

Contact Information Applicants will be contacted by the hiring department if selected for an interview. If you have technical questions about this job posting, please contact HR at (936) 468-2304.

Supplemental Questions

Required fields are indicated with an asterisk ().

Do you have general office experience?

Yes

No

Documents Needed To Apply

Required Documents

Resume

Cover Letter

List of References

Optional Documents