Administrative Assistant II

Posting Information

Posting Number2025034

Posting/Functional TitleAdministrative Assistant II

University Pay Plan TitleAdministrative Asst II

LocationSan Marcos

DepartmentProcurement and Strategic Sourcing

Recruitment TypeOpen to All

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$2,575 – 3,246.56

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Ability to communicate effectively verbally and in writing.

Ability to work in a team and independently.

Ability to demonstrate organizational skills.

Ability to demonstrate experience in multitasking and meeting deadlines.

Willing to work outside of normal business hours during peak periods.

Experience in customer service troubleshooting needs.

Experience in answering multi-line phone and phone etiquette.

Ability to operate a personal computer with Microsoft Windows and Office software, specifically Outlook and Excel.

Ability to work in an office environment with florescent lighting, controlled temperature and normal noise levels.

Preferred Qualifications

Basic understanding of Procurement policies and Procedures.

Punctual and excellent attendance.

Experience with SAP and TSUS Marketplace.

Basic understanding of University Policies and Procedures.

Bachelor’s Degree.

Job Description

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties

Assist in managing the routine operation of the department.

Compose and proofread correspondence and forms.

Maintain files and review for completeness.

Maintain office supply inventory.

Maintain calendar for supervisor.

Coordinate arrangements for meetings.

Prepare travel applications, vouchers, and compliance forms.

Enter purchase requisitions for office.

Monitor transactions of operating budget.

Monitor due dates of all assignments and projects.

Assist in preparing various activities and events.

Distribute incoming mail.

Budget and other reporting.

Time keeping.

Creation and updating of forms.

Supervision of student workers.

Maintaining department website.

Event Planning

Perform other duties as assigned.

Greet and route visitors.

Answer telephone, transfer calls, and take messages.

Additional Information to Applicants

Job Open Date09/27/2024

Job Close Date (posting closes at midnight)10/11/2024

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting NoticesYou will be required to electronically attach a resume and cover letter to your application. , You will be required to electronically attach a list of references.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

• Generous paid time off: vacation, holidays, sick days and many more!

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Linkhttps://jobs.hr.txstate.edu/postings/49856

Applicant Document