Executive Assistant (Hybrid, 4 days on-site)

Executive Assistant (Hybrid, 4 days on-site)

School of Medicine, Stanford, California, United States

New

Administration

Post Date 10 hours ago

Requisition # 104756

Executive Assistant to the Chair (hybrid role, 4 days on-site presence)

Stanford University is seeking an Executive Assistant 1 to provide complex and diversified administrative support to the School of Medicine’s Department of Neurology and Neurological Sciences Chair. This is a hybrid role and in general, candidates must be able to work 4 days on-site. The successful candidate will anticipate the needs of the Chair, proactively solve problems and independently handle issues. The individual selected for this role may work autonomously and will have a strong business acumen, excellent communication skills (written and verbal), ability to multi-task, be extremely organized, detail-oriented and self-motivated. The individual must exhibit professionalism and be comfortable interacting with a diverse community.

https://med.stanford.edu/neurology.html

Duties include:

Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the supervisor, independently committing his/her time. May occasionally represent the supervisor by attending meetings in his/her absence; speaking for the supervisor.

Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Use independent judgment to keep supervisor informed of all matters that require his/her attention.

Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the supervisor informed of all matters requiring his/her attention.

Independently prioritize, plan, coordinate and/or oversee logistics and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors and government officials.

Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision-making purposes.

Manage complex business travel in compliance with unit, university, and sponsor policies.

Prepare reports and analyses, identify adverse trends and make appropriate recommendations or conclusions.

Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met.

– Other duties may also be assigned

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications.

Excellent verbal and written communication skills, including editing and proofreading.

Excellent planning and organizational skills.

Ability to take initiative and ownership of projects.

Demonstrated ability to handle sensitive issues and maintain confidentiality.

Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.

Ability to multi-task, adapt to changing priorities and meet deadlines.

PHYSICAL REQUIREMENTS :

Constantly perform desk-based computer tasks.

Frequently sitting.

Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

Rarely twist/bend/stoop/squat, kneel/crawl.

– Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

May work flexible work schedule including weekends.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the Universitys Administrative Guide,http://adminguide.stanford.edu.

The expected pay range for this position is $42.79 to $48.81 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university

reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based

on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of

the selected candidate, departmental budget availability, internal equity, geographic location and

external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The

Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed

information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about

the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to

applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any

part of the application or hiring process should contact Stanford University Human Resources by

submitting acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will

receive consideration for employment without regard to race, color, religion, sex, sexual orientation,

gender identity, national origin, disability, protected veteran status, or any other characteristic protected

by law.

The job duties listed are typical examples of work performed by positions in this job classification and are

not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and

responsibilities. Specific duties and responsibilities may vary depending on department or program needs

without changing the general nature and scope of the job or level of responsibility. Employees may also

perform other duties as assigned.

Additional Information

Schedule: Full-time

Job Code: 4148

Employee Status: Regular

Grade: G

Requisition ID: 104756

Work Arrangement : Hybrid Eligible